Administrative Assistant

LOCAL CANDIDATES ONLY - POSITION WILL REQUIRE BEING ONSITE

Administrative Assistant

Acts as confidential administrative aide; provides administrative support to the manager and other departmental employees through the coordination of departmental administrative functions. Responds to or refers information requests by phone, e-mail / general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; provides word processing, typing, dictation support to departmental staff. May function as timekeeper, schedule meetings, support transcription and assures proper filing, retrieval and retention of information.

Job Responsibilities :

o Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls; Open / Screen / Distribute departmental mail; managing calendars / scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, meeting minutes, etc.

o Maintain proficiency in Microsoft Office software (Word, Excel, PowerPoint, SharePoint, etc.)

o Maintain project schedules (Microsoft Project, etc) and data entry for databases specific to departmental functions (Access, SQL / Server.)

o Maintain department budgets (knowledge of SAP and budgetary processes.) Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.

o Assists manager in tracking and meeting project deadlines.

o Manage Internal and External Documents

o Check the Compliance and Quality of Documents

o Distribute Documents to Relevant Personnel

o File Documents in Physical and Digital Records (SharePoint & ECM)

o Assist with Scheduling Meetings on behalf of the Team.

o Attend Meetings and Create Meetings Minutes

o Manage Rolling Action Item List (RAIL)

Education

o College level coursework (100+) from an accredited institution will be evaluated on an individual basis according to the skill / level to determine if applicable to the position by management.

• Solü Technology Partners provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or genetics.