Administrative Technician - POPULATION HEALTH (Health Services)

Position Summary

Performs specialized administrative support tasks necessary to support the Deputy Administrator of Population Health and Newborn Screening. In addition, including data entry, scheduling, analyzing, processing, statistical, and data control while exercising initiative, independent judgment, and maintaining confidentiality.

Pay Grade: 43

Salary Commensurate with Experience and Education

Minimum Qualifications

100% -

1. Four (4) years of experience in clerical, bookkeeping, data processing, or statistical work; AND

2. High school diploma or possess a GED; OR

3. Three (3) years of experience in clerical, bookkeeping, data processing, or statistical work; and one (1) year college study (30 semester hours or 36 quarter hours).

4. PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

1.Serves as the primary point of contact for Newborn Screening processing, outreach, and trains backup staff on the Newborn Screening process.

2.Receives, greets visitors, and answers questions concerning Population Health.

3.Responds to urgent calls, emails, and maintains the Deputy Administrator’s calendar to include scheduling and removing appointments.

4.Prepares and stores agendas, minutes, letters, memoranda, requisitions, records, and data requests, travel reports, check requests, petty cash forms, and all other allowable forms.

5.Assists with the research and submission of grants and contracts.

6.Maintains adequate office supplies and manages functional office equipment.

7.Assists with spending funds related to the general fund.

8.Assists with programs and special events.

9.Responsible for carrying out mandatory assigned tasks related to public health emergency preparedness and response, training, and periodic disaster drills.

10.Performs other related duties as required or directed.

KSA's

KSAs -

1.Ability to exercise sound judgment in evaluating situations and making decisions.

2.Knowledge of modern office practices, procedures, and equipment; skilled in operating office equipment.

3.Knowledge of Business English and Math.

4.Ability to plan, organize and maintain an even flow of work.

5.Ability to maintain professionalism with co-workers and the public.

6.Ability to express ideas clearly, concisely, and effectively orally and in writing to communicate effectively internally and externally with the public, other departments in Shelby County, and outside organizations and businesses while maintaining the standards of an established accrediting agency.

7.Ability to accurately collect, enter, and evaluate data, and compile information to contribute to reports.

8.Ability to work as a team member and independently in an often fast-paced, professional, diverse environment while also accessing the needs of the bureau.

9. Proficient knowledge in Microsoft Office ® (Excel, Access, Word, PowerPoint) and other County software applications.

Physical Requirements

Work may require lifting and transporting materials and supplies to external locations of up to 20 pounds.

Special Requirements

1. Must be able to type 25 words per minute.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.