• 401(k)


• 401(k) matching


• Employee discounts


• Health insurance

Bookkeeper Assistant

• Accurately record and manage 40+ vendors' invoicing entries (paper and electronic)


• Set up and update new vendor accounts


• Track invoices, payments, and outstanding balances for vendors and customers


• Process incoming and outgoing invoices with accuracy and timeliness


• Key data into spreadsheets and accounting systems


• Process payments and manage accounts payable/receivable


• Conduct investigative accounting practices to resolve discrepancies


• Maintain organized records of all financial transactions


• Serve as direct billing contact for vendors via phone or email
  
  
  

• Collect and distribute mail


• File essential documents (certificates, licenses, annual updates, etc.)


• Collect and organize cafe folders, ensuring SOPs are being observed


• Conduct accounting errands (bank deposits, cafe drop-offs)


• Collect and organize I-9 paperwork when needed
  
  
  

• Coordinate with CFO, VPO, and ROMs on urgent items, adjustments, and ordering issues


• Follow up with ROMs on items ordered (over-ordering, better-priced items, incorrect items)


• Note price increases, trends, overcharges, and order errors


• Initiate corrections and communicate with ROMs
  
  
  

• Conduct yearly vendor audits (ex., Challenge, US Foods) to provide insight into budgets and variances


• Recommend adjustments based on financial analysis


• Support the coffee cost analysis


• Contribute to sales reporting


• Analyze COGs and line items
  
  
  

• Assist with COGs and line item updates for production


• Support pricing restructuring when needed


• Manage new line items on the Monday board


• Update existing line items


• Maintain communication between production and accounting
  
  
  

• Experience with bookkeeping, accounting, or financial record-keeping


• Strong attention to detail and analytical skills


• Excellent organizational abilities and time management


• Problem-solving skills and the ability to work independently


• Proficiency with digital tools and willingness to learn new systems


• Strong written and verbal communication skills


• Ability to meet deadlines


• Ability to communicate complex data in a clear way


• Customer service skills


• Excellent data entry skills


• Ability to prioritize projects

• Advanced Excel skills


• Experience with financial data entry and reconciliation


• Understanding of basic accounting principles


• Comfort with digital tools, including:
  
  
  • QuickBooks
  
  
  • BigCommerce
  
  
  • Right Networks
  
  
  • Excel
  
  
  • Monday.com
  
  
  • Google Drive
  
  
  • Google Chat
  
  
  
  

• Team introductions (Production, Finance, ROMs, COs)


• Financial systems and processes


• Vendor and partner relationships


• Digital suite training (QuickBooks, Excel, Right Networks, Monday.com, BigCommerce)
  
  
  

• Minimal errors in data entry and financial records


• Accurate and timely processing of all invoices


• Effective communication with vendors and internal teams


• Proactive identification and resolution of accounting discrepancies


• Organized documentation and filing systems


• Ability to meet deadlines for reporting requirements


• Successful management of drop-shipper relationships and accounts


• Accurate reconciliation of drop-shipper remittance reports


• Timely follow-up on outstanding invoices and payments


• Effectively keeping line items progressing through the pipeline
  
  
  

JOIN TEAM BIRD ROCK COFFEE!

THE COMMUNITY