Supervisor - MQ Administration (Accounting / Billings)

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Supervisor, MQ Administration (Accounting / Billings) role is responsible for overseeing the end-to-end processing of Accounts Receivable (AR) and Accounts Payable (AP) for the MQ business. Core responsibilities include data validation, discrepancy resolution, documentation management, timely submission of reports and invoices, internal audit support, and month-end closing activities. The position serves as a liaison between internal operations and customers, while also facilitating communication between team members and upper management.

Responsibilities

Act as the primary backup to the Billing Manager / assistant manager for auditing and validating billing processes and results.

• Process invoices using various systems such as LOTS, Genisys, SAP, and EDOC.
• Act as the primary liaison between internal departments and customers, responsible for rate verification, ensuring data accuracy, providing supporting documentation, and resolving billing-related issues.
• Process and audit high volumes of invoices across all service categories, including repo, revolving and Ocean services.
• Monitor and prepare and respond to customers and carriers on aging and payment status; coordinate with operations to resolve discrepancies.
• Perform AR / AP account analysis and reconciliation related to outstanding payments.
• Request, review, and analyze reports and data from customers and vendors to ensure accuracy and completeness.
• Conduct transportation and invoice data validation and audit to maintain financial integrity.
• Support the continuous improvement of billing processes to enhance operational efficiency and ensure timely issue resolution.
• Develop and maintain and update Standard Operating Procedures (SOPs).
• Respond to KSOX audit inquiries and ensure documentation compliance.
• Handle month-end closing and provide accurate billing and accrual data
• Support management with revenue and expense forecasting by providing detailed analysis and supporting documentation.
• Prepare and distribute monthly billing and performance reports to leadership.
• Train and guide team members on billing processes for all service types, ensuring consistency and operational accuracy

Compensation

$74,000-$84,000 per year (Subject to Compensation Study Upon Candidate Selection)

Benefits of Working at Hyundai GLOVIS America Inc.

Required Skills & Qualifications

Education & Experience

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.