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Executive Assistant
Executive AssistantActOne Group • Long Beach, CA, United States
Executive Assistant

Executive Assistant

ActOne Group • Long Beach, CA, United States
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  • [job_card.full_time]
[job_card.job_description]

AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant . This critical role will report directly to the CEO.

This is a high-impact position that serves as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party . The role offers a hybrid work schedule, depending on office needs.

  • Industry : Architectural Services
  • Job Function : Administrative : Executive Secretary / Asst.
  • Employment Type : Temporary (Assignment expected to run through to early February 2026)
  • Working Hours : Standard business hours
  • Workplace Type : Hybrid (Depending on office needs)
  • City : Long Beach, CA 90802
  • Pay Rate : $35.00 per hour

Core Responsibilities

  • Executive Support : Serve as the main point of contact for up to eleven Principals , managing complex communication, scheduling, and travel logistics.
  • Calendar & Travel Management : Maintain and manage Principal calendars, schedule appointments / meetings, and coordinate all travel arrangements and expense reports.
  • Key Projects : Take ownership of two critical concurrent projects : coordinating Architect Licensure renewals and planning / executing the company holiday party and general office events.
  • Administrative Operations : Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed.
  • Collaboration : Attend Monday morning staffing meetings and provide in-office support for meetings and events.

    • Required Qualifications

  • Experience : 3+ years of experience supporting multiple senior executives .
  • Skills : Superior organizational skills and the ability to effectively multi-task and complete assignments in a timely manner.
  • Communication : Strong written and verbal communication skills with experience interacting professionally with executives and clients.
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