E-Billing Specialist

Job Posting

As a member of the Accounting Department, the Electronic Billing (E-Billing) Specialist is responsible for processing client bills, answers billing inquiries and assists in the monitoring and follow-up of related billing functions. Essential functions include submitting invoices through the e-billing system and documenting progress within the eHub and eBilling Tracker. Reviews newly opened client matters for assigned attorneys to determine if matters are available through e-billing websites. Monitors e-billing daily for new invoices and rejections; reviews daily new timekeeper report for new timekeepers that may need to be submitted for approval. Ensures successful submissions of e-billed clients and assists with the resolution of any rejections. Assists attorneys, Client Service Specialists, and clients with day-to-day e-billing questions and concerns. Verifies that client setup, rates, and billing requirements are correct in the eBilling system. As required, submits rate requests to related vendor sites. Provides updates regarding invoice status to Client Billing Manager. Ensures that all tasks are done in accordance with Firm and client billing guidelines and policies. Works closely with supervisor and managers to resolve any e-billing or client e-billing issues. Submits invoices through the e-billing system and documents progress within BillBlast, Ebilling Portal. Responsible for the submission of monthly / quarterly accruals as required. Provides updates regarding invoice status to Billing Supervisors / Director of Billing.

Additional functions include other accounting duties and special projects as assigned.

Qualifications (Experience, Knowledge, Skills and Abilities)

Education : Bachelors' degree in Accounting, Financial Analysis, Management or related field preferred. High school diploma or equivalent required.

Experience : Minimum of five (5) years' e-billing experience in a law firm (preferred) or other professional services organization required.

Knowledge, Skills, & Abilities : Ability to utilize various vendor websites and BillBlast system for electronic billing. Previous experience with 3E or Elite accounting system strongly preferred. Excellent customer service skills. Must be self-motivated, very detail oriented, highly organized and reliable, have the ability to multi-task with a high volume of work and work well independently as well as in a team environment. Ability to prioritize and take initiative to assist as needed. Strong oral and written communication skills and accuracy are a must. Must be proactive, work well under pressure and excel in a fast-paced environment. Professional and courteous communication with clients, attorneys, paralegals and staff are a must. Demonstrated experience using related accounting computer systems and Microsoft Office Suite, including Outlook, Word and Excel.

Work Environment & Physical Demands : This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Sedentary work : Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time. Walking and standing is often necessary in carrying out job duties. Visual acuity is required to perform an activity such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Disclaimer : Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future. The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position. Equal Opportunity Employer - vets, disability.