Office Manager

Job Title : Office Manager

Location : Pasadena TX (Onsite)

Reports To : Chief Admin Officer

FLSA Status : Salaried Exempt

About Vecta Environmental Services

Vecta Environmental Services is a leading provider of industrial cleaning waste management and hydro excavation services across the Gulf Coast. With a strong focus on safety compliance and operational excellence Vecta supports customers in multiple industries including refining petrochemical manufacturing and utilities. Our team takes pride in delivering quality service through teamwork accountability and a commitment to Service Unto All.

Position Summary

The Office Manager is responsible for overseeing daily administrative billing and office payroll to ensure the smooth and efficient operation of the business. This position plays a key role in coordinating between field operations accounting and HR to maintain accurate records timely invoicing and efficient back-office processes.

The ideal candidate is detail-oriented organized and proactive with experience managing financial workflows and supporting multi-department operations in a fast-paced environment.

Key Responsibilities

Administrative Management

• Oversee day-to-day office operations ensuring an organized and efficient workflow.
• Manage office correspondence scheduling travel and communication for management.
• Order and manage office supplies equipment and vendor relationships.
• Support leadership with reports project tracking and administrative requests.

Financial Billing & Payroll Support

Employee & Vendor Relations

Operations & Compliance

Other tasks as needed

Qualifications

Proficient in Microsoft Office Suite (Excel Word Outlook).

Strong organizational and analytical skills.

Compensation & Benefits

Equal Employment Opportunity Statement

Vecta Environmental Services is an Equal Opportunity Employer. We are committed to providing a work environment that is free from discrimination and harassment in any form. All employment decisions are made based on merit qualifications and business needs without regard to race color religion sex (including pregnancy sexual orientation or gender identity) national origin age disability genetic information veteran status or any other characteristic protected by applicable federal state or local law.

Required Experience :

IC

Key Skills

Office Manager Experience,Microsoft Office,Management Experience,QuickBooks,Accounting,Office Experience,Dental Office Experience,Payroll,Administrative Experience,Eaglesoft,Human Resources,Bookkeeping

Employment Type : Full Time

Experience : years

Vacancy : 1