Human Resources Coordinator

On-Board Services is hiring a Human Resources Coordinator in Rochester, NY

For immediate consideration please send your resume to resumes@
Subject Line: Position Title and State you are located

About Us:
On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.

Position Details:
Title: Human Resources Coordinator
Position Type: 1 year contract assignment with additional opportunity contingent upon performance and continued business need
Job Location: Rochester, NY
Shift: 1st Shift
Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance
Compensation: $28-$32/HR

SUMMARY OF POSITION
Provides a broad range of Human Resources (HR) support, including processing benefits with providers, maintaining employment records, coordinating new hire and termination documentation, and responding to employee inquiries. Maintains electronic employee records and HR databases, ensuring accurate data entry across HRIS, benefits systems, and other platforms. May assist with reporting from the Human Capital Management (HCM) system to validate and reconcile benefits provider invoices.

ESSENTIAL FUNCTIONS

• Prepare new hire paperwork and track the return of enrollment materials and policy acknowledgments; follow up with employees as needed.
• Conduct new hire and termination meetings as required.
• Coordinate employee benefits, including accurate data entry of enrollments and changes into carrier databases.
• Respond to employee inquiries related to forms, benefits, and HR processes; provide support to other HR team members as needed.
• Manage the electronic employee record-keeping system, including creating new employee files and scanning and filing documents on a weekly basis.
• Maintain accurate HRIS data and employee records.
• Update and post cross-site digital content on a bi-weekly basis.
• Serve as champion for employee events (e.g., potlucks, celebrations, contests).
• Act as liaison with department managers and Security for badging, building access, and timekeeping administration.
• Serve as backup to the receptionist and provide coverage for lunches and breaks as needed.
• Assist the Safety department as required.
• Complete employment and payroll verifications within 48 business hours.
• Organize and maintain HR department records.
• Assist with internal and external audits in a timely manner.
• Support HR team responses to subpoenas as needed.
• Provide general support on routine HR assignments and special projects.
• Perform all duties in compliance with established business policies and procedures.

INTERACTIONS
Routinely interacts with employees at all levels throughout the organization.

WORK ENVIRONMENT
Typical office environment.

PHYSICAL DEMANDS

• Ability to lift supplies, files, and related materials up to 25 pounds.
• Approximately 70% of time spent at a desk using a computer, phone, and paperwork; 10% in meetings; 20% interacting with visitors.
• Frequent walking, standing, and movement; extended periods of sitting may be required.
• Regular use of hands for typing and handling materials; ability to talk and hear.
• Vision requirements include close, distance, peripheral vision, depth perception, and the ability to adjust focus.
• Occasional reaching, climbing, or balancing may be required.
• Flexible work hours may be necessary to meet project deadlines.
• May be required to travel between sites.

EDUCATION, SKILLS & EXPERIENCE
Education & Experience

• High School Diploma or equivalent required.
• Bachelor's degree preferred.
• Minimum of two (2) years of Human Resources or related experience required.
• HR certification preferred.

Knowledge & Skills

• Understanding of federal and state employment laws required.
• Basic knowledge of benefits and leave laws preferred.
• Strong computer skills required, including word processing, database, and spreadsheet applications (e.g., MS Office).
• Ability to manage a high volume of work with strong attention to detail and accuracy.
• Highly organized, thorough, and quality-focused.
• Ability to prioritize and manage multiple tasks effectively.
• Strong interpersonal and communication skills; ability to work with individuals of diverse backgrounds and personalities.
• Proven ability to maintain confidentiality.
• Works under general supervision, following established policies and procedures, with additional guidance on new or complex assignments.

Apply Today!

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board's Mission is to provide "Flexible Service by applying the talents of our people, work processes and technology to meet our clients' expectations in a Safe, Responsible and Dependable manner."

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.