Executive Assistant to the FoundersMILL5 • Boston, MA, United States
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Executive Assistant to the Founders
MILL5 • Boston, MA, United States
[job_card.variable_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Provide full administrative support including correspondence, scheduling, clerical tasks, and operational triage. Assist with accounts receivable, accounts payable, and internal time tracking. Manage documentation, executive files, confidential materials, and internal workflows. Coordinate office operations, equipment, supplies, and procurement. Interface with IT partners, vendors, and property management to resolve issues. Maintain vendor records, contracts, and renewal schedules. Coordinate domestic and international travel for the Founders including itineraries and logistics. Assist with company travel needs and employee coordination. Support company events, meetings, planning sessions, and related logistics. Support new-hire onboarding, interview scheduling, HR documentation, and benefits cycles. Act as a cross-team liaison to help maintain a coordinated and productive culture. Minimum 3 years supporting senior executives or Founders (required). Bachelor’s degree preferred. Tech-savvy with strong Microsoft Office skills; familiarity with HRIS and accounting systems a plus. Exceptional organization, communication, discretion, and follow-through. Ability to manage high-volume, urgent priorities with accuracy. Professional presence and strong interpersonal skills at all levels. Must work onsite in our Boston office at least 4 days per week. Must sign and adhere to a strict NDA prior to beginning work. 100 percent employer-paid medical, dental, vision, life, and disability insurance. 401(k) with employer match. Over 4 weeks of PTO plus paid holidays. Professional development stipend. Inclusive culture, team events, and opportunities for growth.
MILL5, LLC – Boston, MA (Onsite, 4 days per week)
Full Time
MILL5 is a global technology consulting firm delivering advanced solutions in Cloud, AI, Data, IoT, Analytics, Modern Applications, and Security. We partner with leading enterprises across multiple industries and maintain a global presence across the United States, Latin America, Europe, and Asia.
We are seeking a high-performance Executive Assistant to support our Founders . This role requires precision, confidentiality, speed, and the ability to manage complex responsibilities in a fast-moving environment. The ideal candidate thrives in a leadership-level support role and operates with exceptional judgment and professionalism.
What You’ll Do
Executive Support
- Manage complex calendars, meetings, priorities, and daily operations for the Founders.
- Handle email triage, correspondence, follow-ups, and communications on behalf of executive leadership.
- Prepare meeting briefs, agendas, summaries, and action logs.
- Track strategic initiatives and ensure deliverables are completed on schedule.
Operations & Administration
Office & Vendor Management
Travel & Events
HR & People Operations
What You Bring
Why MILL5
Apply today and help accelerate MILL5’s mission to deliver world-class innovation across the globe.
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