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Executive Assistant to the Founders
Executive Assistant to the FoundersMILL5 • Boston, MA, United States
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Executive Assistant to the Founders

Executive Assistant to the Founders

MILL5 • Boston, MA, United States
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  • [job_card.full_time]
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MILL5, LLC – Boston, MA (Onsite, 4 days per week)

Full Time

MILL5 is a global technology consulting firm delivering advanced solutions in Cloud, AI, Data, IoT, Analytics, Modern Applications, and Security. We partner with leading enterprises across multiple industries and maintain a global presence across the United States, Latin America, Europe, and Asia.

We are seeking a high-performance Executive Assistant to support our Founders . This role requires precision, confidentiality, speed, and the ability to manage complex responsibilities in a fast-moving environment. The ideal candidate thrives in a leadership-level support role and operates with exceptional judgment and professionalism.

What You’ll Do

Executive Support

  • Manage complex calendars, meetings, priorities, and daily operations for the Founders.
  • Handle email triage, correspondence, follow-ups, and communications on behalf of executive leadership.
  • Prepare meeting briefs, agendas, summaries, and action logs.
  • Track strategic initiatives and ensure deliverables are completed on schedule.

Operations & Administration

  • Provide full administrative support including correspondence, scheduling, clerical tasks, and operational triage.
  • Assist with accounts receivable, accounts payable, and internal time tracking.
  • Manage documentation, executive files, confidential materials, and internal workflows.

    • Office & Vendor Management

  • Coordinate office operations, equipment, supplies, and procurement.
  • Interface with IT partners, vendors, and property management to resolve issues.
  • Maintain vendor records, contracts, and renewal schedules.

    • Travel & Events

  • Coordinate domestic and international travel for the Founders including itineraries and logistics.
  • Assist with company travel needs and employee coordination.
  • Support company events, meetings, planning sessions, and related logistics.

    • HR & People Operations

  • Support new-hire onboarding, interview scheduling, HR documentation, and benefits cycles.
  • Act as a cross-team liaison to help maintain a coordinated and productive culture.

    • What You Bring

  • Minimum 3 years supporting senior executives or Founders (required).
  • Bachelor’s degree preferred.
  • Tech-savvy with strong Microsoft Office skills; familiarity with HRIS and accounting systems a plus.
  • Exceptional organization, communication, discretion, and follow-through.
  • Ability to manage high-volume, urgent priorities with accuracy.
  • Professional presence and strong interpersonal skills at all levels.
  • Must work onsite in our Boston office at least 4 days per week.
  • Must sign and adhere to a strict NDA prior to beginning work.

    • Why MILL5

  • 100 percent employer-paid medical, dental, vision, life, and disability insurance.
  • 401(k) with employer match.
  • Over 4 weeks of PTO plus paid holidays.
  • Professional development stipend.
  • Inclusive culture, team events, and opportunities for growth.

    • Apply today and help accelerate MILL5’s mission to deliver world-class innovation across the globe.

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