Proposal Writing Manager (Defense & Government)

Proposal Writing Manager - Defense & Government

Location :

Austin, TX (Hybrid on-site, remote flexibility available)

Clearance Requirement :

U.S. Citizen with the ability to obtain a security clearance

About NODA AI

NODA is a veteran-owned, venture-backed technology company that is transforming how unmanned systems collaborate in complex, mission‑critical environments. We are developing next‑generation solutions that enable the autonomous orchestration of heterogeneous unmanned systems across air, sea, land, and space with vital applications in the defense, intelligence, and commercial sectors.

Joining NODA means working on meaningful technology that pushes the boundaries of autonomy alongside a team that thrives on innovation, rapid iteration, and collaboration.

The Role

As the Proposal Writing Manager, you will have a unique opportunity to create processes, frameworks, and infrastructure from scratch, without legacy templates, layered approval chains, or inherited procedures. You will work closely with the founding team to shape how NODA approaches winning opportunities.

In this role, you will own end-to-end proposal strategy for OTAs, SBIRs, IDIQs, and competitive awards, translating autonomous systems technology into compelling narratives that evaluators understand and remember. This is not just a process management role, it’s a chance to create the process! You will establish content frameworks, build proposal infrastructure, and directly influence which contracts NODA pursues and wins.

This role is ideal for someone who thrives in ambiguity, seeks direct access to decision‑makers, and believes that their words can drive millions in contract value.

Key Responsibilities

Proposal Development and Execution

Turn RFPs into wins : Analyze solicitations, build compliance matrices, develop differentiation strategies, and execute proposals that score

Establish NODA's proposal voice : Create the frameworks, templates, and style guides that scale as we grow

Be the proposal closer : Write executive summaries, technical approaches, and management narratives that persuade government evaluators

Technical Translation and Content Development

Make complex technology simple : Transform autonomous orchestration, multi‑agent AI, and distributed systems concepts into clear, evaluator‑friendly language

Partner with engineers : Run content sessions with technical SMEs to extract the story behind the code

Leverage AI tools : Use automation and AI‑assisted writing to work faster and better

Process and Infrastructure Building

Establish content libraries, past performance databases, and reusable proposal assets

Create repeatable wins : Develop color team processes and quality standards that improve with each proposal

Scale the function : Lay groundwork for future proposal team growth as NODA expands

Reports to :

VP Business Development and Growth

Required Qualifications

U.S. Citizenship with the ability to obtain a clearance.

Bachelor's degree preferred OR equivalent experience in technical writing, proposal development, or related field

5 - 7 years of experience writing and leading proposals for DoD or federal government contracts

Led 3+ successful federal proposals as primary writer, including at least one $5M+ contract award in the last 24 months strongly preferred

Exceptional writing, editing, and technical communication skills with portfolio demonstrating proposal quality

Proven ability to operate independently, manage ambiguity, and build processes in startup or small business environments

Strong understanding of federal acquisition processes, FAR / DFARS compliance, and government evaluation methodologies

Comfort with AI-assisted writing tools and proposal automation technologies

Proficiency with Microsoft Office Suite, Adobe Acrobat, collaboration tools, and CRM systems

Preferred Qualifications

Direct experience with unmanned systems, autonomy, robotics, AI / ML, ISR, or mission software proposals

Background working for defense technology startups or rapid prototyping environments

Deep experience with OTA authorities and rapid prototyping procurement vehicles

APMP Practitioner certification or equivalent professional credential

Technical degree (engineering, computer science) or military experience providing defense domain familiarity

Experience writing for non-traditional defense customers (DIU, AFWERX, Army Applications Lab, SOFWERX)

Skills & Attributes

Entrepreneurial builder who can create proposal infrastructure from zero and operate without bureaucratic support

Persuasive storyteller with ability to craft differentiated narratives that resonate with government evaluators

Mission-driven with passion for defense technology and national security applications

Highly organized with exceptional time management; comfortable juggling multiple proposals simultaneously

Strong collaborator who can extract complex technical information from engineers and translate it effectively

What We Offer

Hybrid work environment

Competitive pay

Flexible time off

Generous PTO policy

Federal holidays

Generous health, dental, and vision benefits insurance

Free One Medical membership

Application Requirements

Please submit :

Resume highlighting federal contract wins and proposal experience

Brief cover letter explaining your experience with OTA proposals and startup environments

Growth Path at NODA

As NODA scales, you'll have the opportunity to build and lead a proposals team, develop capture strategy across multiple domains, and transition into

Director of Proposals

VP of Business Development

roles.

We are an Equal Opportunity Employer and welcome applicants from all backgrounds. All qualified individuals will receive consideration for employment regardless of race, age, color, religion, sex, national origin, disability, or protected veteran status.

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