Administrative Assistant

Salary : Depends on Qualifications

Location : Hartford, CT

Job Type : Full-Time

Job Number : 202300082

Department : Legislative Commissioners' Office

Opening Date : 11 / 10 / 2025

Closing Date : 11 / 30 / 2025 5 : 00 PM Eastern

Job Application

JOINT COMMITTEE ON LEGISLATIVE MANAGEMENT

ROOM 5100, LEGISLATIVE OFFICE BUILDING

Hartford, CT 06106-1591

The policy of the Joint Committee on Legislative Management is to provide equal opportunity to all prospective employees without regard to race, religious creed, color, sex, age, national origin, ancestry, veteran status, sexual orientation, marital status, present or past history of mental disorder, learning disability, mental retardation, physical disability except in cases of bona fide occupational qualification or other protected class status under applicable law. Moreover, the Joint Committee on Legislative Management does not discriminate against any "qualified applicant with a disability" and will make reasonable accommodations that do not impose an undue hardship for individuals who are physically challenged or otherwise disabled as defined by the Americans with Disabilities Act. If you require reasonable accommodation to complete this application or any other aspect of the selection process, please contact the Human Resources Administrator in the Office of Legislative Management at (860) 240-0100 or email

General Application Instructions

Please complete all information requested on this application. Do not include extraneous or non-responsive information. If a question does not apply to you, please write "N / A" in the space provided. The Joint Committee on Legislative Management may reject any application that is incomplete.

If you fail to provide complete information on this application form, or if you provide any false or misleading information here or in any part of the application process, your application will not be considered further. If you are employed by the Joint Committee on Legislative Management, the discovery of omissions, misrepresentations or misleading information in the application process will be grounds for termination of employment.

Providing References

Please provide three (3) professional references on your application. A professional reference is an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Description

Come join a dynamic environment in the historic Connecticut State Capitol. Join a team of committed and enthusiastic professionals in the Legislative Commissioners' Office of the Connecticut General Assembly.

The Legislative Commissioners' Office (LCO), the nonpartisan legal services office for the Connecticut General Assembly, is seeking a full-time administrative assistant. Primary responsibilities include processing bills and amendments considered by the General Assembly and updating the statute database in preparation for statute publication. The duties of the position include :

• Typing documents and reviewing and editing documents for grammar, clarity, consistency, and accuracy;
• Providing comprehensive administrative support to the office, including answering and directing telephone calls, composing and handling correspondence, greeting visitors, copying documents, and facilitating the timely flow of documents; and
• Maintaining a positive and professional demeanor in a demanding workplace.

Examples of Duties

General Skills & Abilities

Typical Qualifications

Minimum Requirements : High school diploma and at least three years of clerical or other administrative experience with Microsoft Word; or any equivalent combination of education and experience. Must have the ability to work overtime, including nights and weekends during legislative sessions.

Preferred but not required : B.A., paralegal certificate, or experience as a legal administrative assistant.

Supplemental Information

Please be aware that this position may be filled as an Administrative Assistant II or Administrative Assistant III depending on experience. Starting salary for Administrative Assistant II is $55,354. Starting salary for Administrative Assistant III is $63,933.

BENEFITS FOR REGULAR, FULL-TIME LEGISLATIVE EMPLOYEES

HEALTH AND DENTAL INSURANCE

Regular full-time legislative employees are eligible for health and dental insurance effective the first of the month following employment. There are several medical and dental plans from which employees and their eligible dependents may choose.

GROUP LIFE INSURANCE

Regular full-time legislative employees are eligible for basic group life insurance by payroll deduction for up to $85,000 of coverage, depending on the employee's salary and position. The employee contribution is $.20 bi-weekly for each $1,000 of insurance. In addition, the state makes a small contribution. (Employees earning more than $45,500 annually may elect to have supplemental insurance of up to $50,000. This supplemental insurance is paid for entirely by the employee). Employees who elect to take the coverage must do so within their first six months of employment or be required to provide evidence of insurability thereafter. Upon normal retirement one would receive a reduced paid-up life insurance policy based upon years of service. (The supplemental insurance is not used when calculating retirement benefits).

RETIREMENT

Legislative employees hired on or after July 31, 2017 are members of Tier IV of the State Employees' Retirement System. (In some instances, employees with prior state service might be eligible for membership in another plan.) Members are required to contribute a percentage of their earnings on a pretax basis to a defined benefit plan and a small percentage to a defined contribution plan. Tier IV allows ten-year vesting, however, the benefits are enhanced after 15 years of service. Employees with ten or more years of service can begin collecting a pension at age 58. An employee's average salary for the five highest earning years is used to determine the pension amount.

DEFERRED COMPENSATION

Deferred Compensation allows legislative employees to set aside money (through payroll deduction) during peak earning years and receive its value later, when one would presumably be in a lower tax bracket. The state's Defined Contribution retirement savings plans can help you save for a more financially secure retirement. Defined Contribution Plans are voluntary retirement savings plans that permit you to defer income into the retirement plan either on a pretax basis or after-tax (Roth) basis. The plans offer a wide variety of investment options and accept pretax funds (rollovers) from other 401,403(b) and 457(b) governmental plans and traditional IRAs.

HOLIDAYS

There are a total of 13 state holidays, as follows : New Year's Day, Martin Luther King Day, Lincoln's Birthday, Washington's Birthday, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day

VACATION LEAVE

Regular full-time legislative employees earn fifteen (15) days of vacation leave each year. Employees with more than 10 years of service receive from 1-5 extra days each year. Total accrual cannot exceed 120 days. All employees are paid for their unused vacation days when they leave state service.

SICK LEAVE

Regular full-time legislative employees earn fifteen (15) days of sick leave each year. Accrual is unlimited. However, no payment for unused days is made unless the employee goes directly into retirement from active service. Payment is then based on 25% of accrued sick leave days with a total payment not to exceed 60 days.

PERSONAL LEAVE

Regular full-time legislative employees receive three (3) days of personal leave of absence with pay in each calendar year. Personal leave of absence shall be for the purpose of conducting private affairs, including observance of religious holidays, and shall not be deducted from vacation or sick leave credits. Personal leave of absence days not taken in a calendar year shall not be accumulated. No payment is made for unused personal leave days upon termination.

TUITION REIMBURSEMENT

Regular full-time legislative employees are eligible for tuition reimbursement. Employees receive up to $115.00 for each undergraduate credit and up to $145.00 for each graduate credit. There is a limit of 18 credits per fiscal year.

DEPENDENT CARE ASSISTANCE PROGRAM

Regular full-time legislative employees are eligible to participate in the state's Dependent Care Assistance Program (DCAP) that allows one to pay for dependent care expenses with wages that will not be subject to federal or state income taxes or social security taxes. Reimbursed expenses must be for dependent children under age 13 or a spouse or dependent older than 13 who is incapable of self-care and who resides with the employee at least eight hours each day. The dependent care must enable the employee or the employee and his or her spouse to be employed.

M EDICAL FLEXIBLE SPENDING ACCOUNT (MEDFLEX)

MEDFLEX contributions can be used to cover medical expenses for yourself, your spouse and your eligible dependent(s). Medically necessary out-of-pocket medical expenses are eligible for reimbursement if

they are consistent with IRS guidelines.

Q UALIFIED TRANSPORTATION ACCOUNT (QTA)

The QTA allows you to use pre-tax dollars to pay eligible transit and parking expenses for your regular daily direct commute from home to work. Eligible expenses include public transit, van pools and / or the cost of parking at or near your work location. Employees working at least half time (0.5 FTE - Full Time Equivalent) are eligible to enroll on their first day of employment. Maximum benefits for both transit and parking are $300 per month.

SHORT TERM DISABILITY INSURANCE

Regular full-time legislative employees may purchase short-term disability insurance that protects against the short-term loss of income due to a covered accident or illness. The policyholder is paid regardless of any other insurance he / she may have.

LONG TERM DISABILITY INSURANCE

Regular full-time legislative employees may purchase long-term disability insurance that protects against the long-term loss of income due to accident or illness.

AUTO AND HOMEOWNERS INSURANCE

Regular full-time legislative employees may purchase auto and homeowners insurance that protects against liability and damage to, or loss of, auto, home and other personal property.

UNIVERSAL LIFE INSURANCE

Regular full-time legislative employees may purchase universal life insurance based on age, sex and smoking status.

VOLUNTARY TERM LIFE INSURANCE

Regular full-time legislative employees who participate in the basic group life insurance program are eligible to purchase up to $500,000 of term life insurance.

01

Do you have a High School diploma or GED?

02

Do you have at least 2 years of college level or business school courses and a minimum of 3 years of relevant experience?

03

How many years of professional administrative assistant experience do you have?

04

Have you worked as a paralegal or legal assistant for 1 year or more?

05

Are you able to work overtime in the evenings and occasional weekends?

Required Question