Office Manager

Job Description

Job Description

Summary

We are seeking an experienced, highly organized Office Manager to establish and lead operations at our new San Antonio facilities. This is a hands-on role that requires a seasoned professional who can independently manage dual facility locations situated one mile apart, combining strategic ownership of office operations with daily reception responsibilities. The Office Manager will be the first point of contact for visitors and vendors, while also ensuring both facilities run smoothly, supporting business functions, and coordinating internal and client-facing events. This position requires a confident self-starter who can manage multiple priorities, build strong relationships, and represent the company with professionalism. This position offers the opportunity to build processes from the ground up in a growing company.

Essential Duties and Responsibilities

Facilities Duties

• Oversee two facility locations and ensure buildings are properly maintained and organized.
• Manage relationships with building management, maintenance providers, and service vendors (e.g., janitorial, security, catering, and office supply vendors) for both locations.
• Coordinate office moves, space planning, and workstation setup for new hires.
• Monitor, purchase and manage inventory of office supplies, furniture, and equipment across dual sites.
• Coordinate maintenance requests, repairs, and facility improvements.
• Serve as primary contact with property management.
• Distribute appropriate facilities announcements to employees.
• Maintain compliance by distributing foreign visitor announcements to employees.
• Ensure compliance with health, safety, and security standards across both facilities.
• Monitor and manage facility budgets, tracking expenses and identifying cost-saving opportunities.
• Partner with IT and other internal teams to ensure technical resources are maintained and functioning properly.

Event Planning & Organization Duties

Administration Duties

Reception Duties

Competencies

To perform the job successfully, an individual should demonstrate the following competencies :

Greenpoint Core Competencies

Job Core Competencies

Summary of Education, Experience & Certification

Associate's degree (AA) or equivalent from two-year college or technical school, or equivalent combination of education and experience. Minimum of ten years of office management, facilities coordination or administrative leadership experience.

US Citizen Required - this position is located at a facility that requires special access.

Required Knowledge, Skills & Abilities

About Greenpoint Technologies

Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State. We are proud to be known in the aerospace industry for our design and engineering innovation, award-winning company culture, and on-time delivery of our beautiful products. We use leading-edge tools and employee-built processes to deliver extraordinary, one-of-a-kind custom aircraft interiors. It's complex work, but we work smart. In return for hard work, collaboration, and creativity, our people experience a culture custom built for high achievers :

We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military / veteran status or other characteristics protected by law.