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Administrative Assistant
Administrative AssistantPurdue University • Fort Wayne, IN, United States
Administrative Assistant

Administrative Assistant

Purdue University • Fort Wayne, IN, United States
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  • [job_card.full_time]
[job_card.job_description]

Req Id : 39464

Job Title : Administrative Assistant

City : Fort Wayne

Job Description :

Join Purdue University Fort Wayne :

We are currently seeking a full-time, on-site Administrative Assistant in our TRIO Upward Bound department. The Administrative Assistant provides clerical and organizational support for the federally funded TRIO Upward grants. This position's hourly wage starts at $15.92 / hr.

Primary Responsibilities :

  • Process, record, and monitor complex financial transactions related to the expenditures of Upward Bound federal grants and discretionary funds.
  • Assist the Director in constructing budgets for Upward Bound renewed grant applications and prepare for audits conducted by the Department of Education.
  • Perform financial transactions using knowledge of federal grants and regulations, especially in regards to stipends given to students.
  • Maintain all Upward Bound participant files in the program's database as well as hard copy files.
  • Manage and ensure the accuracy of student records, including personal, academic, and participation (i.e., staff / student contact, attendance etc.) information.
  • Work closely with staff, participants, and parents / guardians; ensure timely accurate communication of program information.
  • Assist Upward Bound staff with preparation for the recruitment and selection of program participants.
  • Coordinate all food components of the programs, including workshops, special events / banquets, residential meals, and the Summer Food Service Program.
  • Collaborate effectively with Purdue Fort Wayne staff and faculty as necessary.
  • Other duties as assigned.

Required Qualifications :

  • A High School diploma or GED.
  • 2 years of related experience in a clerical or administrative support role.
  • Demonstrated knowledge of maintaining an information database & complex record.
  • Ability to comply with university, financial, and programmatic policies & procedures.
  • Demonstrated ability to handle confidential & sensitive documents.
  • Ability to work independently, display strong decision-making, excellent organization skills, and ability to multi-task & prioritize requests.
  • Excellent verbal & written communication skills and ability to work with students, parents / guardians, university employees, target schools, and program partners.
  • Proficiency in Microsoft Office and Outlook.
  • Ability to coordinate details of planning & implementing special events and activities.
  • Must be able to maintain accurate financial records.

    • Preferred Qualifications :

  • Familiarity with student information systems.

    • Benefits :

  • Free tuition through Purdue University Global.
  • Fee remission for a traditional Purdue degree for yourself, your spouse, and your child(ren).
  • Insurance starts on first day of employment.
  • Generous Paid Time Off - additional PTO in December.
  • Additional benefit information :

    • Additional Information :

  • Resumes and cover letters that contain portraits or personal information will not be reviewed by the hiring committee.
  • Purdue will not sponsor employment authorization for this position.
  • A background check and misconduct screen will be required for employment in this position.

    • Purdue Fort Wayne is an EEO / AA employer

    FLSA Status

    Non-Exempt

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