Administrative Coordinator

Administrative Engagement Coordinator

Location : Addison, TX

Schedule : Monday-Friday, 9 : 00 AM-5 : 00 PM

Work Environment : In-office

Employment Type : Full-time, salaried

Job Summary

The Administrative Engagement Coordinator provides administrative and coordination support while managing engagement initiatives, milestone recognition, and events that enhance the overall experience for healthcare providers. This role requires strong organizational skills, attention to detail, and a relationship-oriented approach.

This position supports a growing organization within the healthcare services industry that values collaboration, professionalism, and initiative. The environment is fast-paced yet supportive, offering meaningful work and opportunities to learn, contribute, and grow over time. This role is well-suited for an outgoing, personable professional who enjoys building relationships and collaborating with others.

Key Responsibilities

• Coordinate engagement initiatives and milestone recognition, including birthdays, anniversaries, and other life events
• Manage handwritten birthday cards, mailings, and personalized outreach
• Coordinate and deliver gifts to local Dallas healthcare providers when applicable
• Track engagement timelines and ensure timely execution of initiatives
• Assist with planning and execution of engagement events, activations, and group lunches
• Source vendors, obtain pricing, manage orders, and coordinate logistics
• Provide administrative support related to engagement activities, including documentation and tracking
• Maintain accurate records related to milestones, gifting, and events
• Collaborate with internal teams to support conferences, recruiting events, and internal initiatives
• Assist with internal communications such as newsletters, announcements, and engagement updates
• Support onboarding-related engagement activities for new healthcare providers
• Identify opportunities to improve engagement processes and recommend enhancements
• Ensure a consistent and professional experience across all engagement touchpoints

Qualifications

Work Schedule & Travel

This is an in-office role based in Addison, TX. Some flexibility may be required during peak engagement periods, including occasional evenings or weekends for events. Light travel may be required up to 1-2 times per month, primarily during conference season.