Fusion HCR is a relationship-driven IT staffing firm supporting enterprise clients in gaming, hospitality, and technology. This role provides direct exposure to the full staffing lifecycle and offers a clear growth path into Recruiting, Account Management, or Operations.
Fusion HCR is seeking a highly organized, detail-oriented Recruiting Coordinator to support our IT recruiting team.
This role serves as the operational backbone of the recruiting function — managing scheduling, candidate coordination, onboarding documentation, CRM accuracy, and job description preparation across multiple requisitions and client accounts.
The ideal candidate is structured, proactive, tech-comfortable, and confident communicating professionally with candidates, clients, and internal stakeholders.
This is a hybrid position based in Las Vegas, NV, with initial shadowing and training conducted in-office.
Draft and format job descriptions based on intake discussions
Organize and summarize intake notes for internal team distribution
Prepare candidate submittal packages and summary write-ups
Maintain accurate CRM/ATS data integrity across open requisitions
Assist recruiters and account executives with pipeline organization
Review and organize web applicants
Schedule phone screens, client interviews (virtual & onsite)
Communicate scheduling confirmations and next steps
Collect required documentation (resumes, references, certifications)
Monitor onboarding progress and ensure start-date readiness
Coordinate client interviews and calendar logistics
Assist with onboarding documentation tracking (SOWs, POs, background checks)
Ensure all required paperwork is completed and properly filed
Maintain organized digital files for client and consultant records
Manage calendar coordination and appointment setting
Draft professional email correspondence
Organize Outlook folders and digital file systems
Maintain reporting spreadsheets and activity tracking
Assist with document formatting in Word & Adobe (PDF editing and merging)
Support expense tracking and reporting as needed
Answer and route professional phone inquiries
2–4+ years of administrative, recruiting coordination, or sales support experience
(Open to recent BA/BS graduate with strong internship or leadership experience)
Highly organized with strong attention to detail
Comfortable managing Outlook calendars and email folders
Strong Word processing and document formatting skills
Experience using Adobe Acrobat (PDF editing, merging, organizing files)
Professional verbal and written communication skills
Comfortable in a fast-paced, metrics-driven environment
Ability to handle confidential information with discretion
Experience with ATS/CRM systems preferred but not required
Proactive problem-solver
Strong follow-through
High sense of urgency
Structured & process-oriented
Calm under pressure
Service-driven mindset
Team-oriented and collaborative
Calendar accuracy and scheduling efficiency
CRM/ATS data integrity
Submittal turnaround time
Onboarding documentation accuracy
Responsiveness to clients and candidates
Overall impact on recruiting team productivity
Recruiting Coordinator • Las Vegas, NV, USA
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