Administrative AssistantFSO SKILLED PERSONNEL • Los Angeles, CA, US
Administrative Assistant
FSO SKILLED PERSONNEL • Los Angeles, CA, US
[job_card.30_days_ago]
[job_preview.job_type]
- [job_card.full_time]
[job_card.job_description]Process vendor invoices and route for approval in accordance with internal procedures Generate customer invoices and distribute through the assigned channels Assist with account reconciliations and follow up on outstanding receivables Maintain organized filing systems for documentation including production logs, QA / QC files, and compliance records. Support audits, inspections, and compliance processes (e.g., SQF, HACCP, FDA / USDA) Order and track office and facility supplies Schedule meetings, coordinate travel arrangements, and support internal communications Assist with onboarding and employee administrative documentation High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred Minimum 2 years of experience in an administrative support role, ideally within manufacturing or distribution Prior experience with BatchMaster ERP or comparable manufacturing / inventory systems is strongly preferred Proficient in Microsoft Office / Google Suite. Familiarity with basic bookkeeping, AP / AR processes, and inventory tracking Exceptional organizational skills and attention to detail Strong communication skills and ability to work across departments Ability to manage multiple priorities and meet deadlines in a fast-paced environment Experience in food manufacturing or distribution Knowledge of food safety standards and regulatory documentation Bilingual English / Spanish is a plus The Company will provide reasonable accommodations to enable otherwise qualified individuals with disabilities to perform the essential physical and / or mental functions of this position The description of this position is subject to change based on the necessities of the business
Job Description
Job Description
Description :
Job Title : Administrative Assistant
Exempt Status : Non Exempt
Employment Type : Full Time
Department : Administration
Reports To : Operations Partner / General Manager
Schedule : Mon - Fri 8 : 00am - 5 : 00 pm
Pay Rate : $28.00 -$32.00 / hr (DOE)
Summary of Position :
The Administrative Assistant plays a key role in supporting operations, accounting, and customer service through accurate data management and cross-departmental coordination. This position requires strong ERP experience, preferably with BatchMaster, and a solid understanding of sales order processing, accounts payable (AP), and accounts receivable (AR). The ideal candidate will be organized, efficient, and able to thrive in a fast-paced food manufacturing environment.
Key Responsibilities :
ERP & Order Processing :
- Accurately enter and manage customer sales orders, purchase orders, and work orders in BatchMaster ERP
- Track order status and coordinate with production, inventory, and shipping teams to ensure timely fulfillment
- Generate and distribute customer invoices, order confirmations, and bill of ladings
- Maintain item master data and assist with ERP report generation
Accounts Payable / Receivable :
Administrative Support :
Requirements : Qualifications :
Preferred Qualifications :
PLEASE NOTE
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