Senior Administrative Assistant - Police Executive Leadership Team Support

Join the City of Bellevue!

Come join the City of Bellevue! Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

This position provides advanced administrative support to the Bellevue Police Department's Chief of Police and Executive Leadership Team. The role includes managing specialized administrative functions, complex responsibilities, coordinating sensitive communications, and supporting high-level departmental operations.

Key duties include complex schedule management for the Executive Leadership Team, often involving shifting priorities, confidential meetings, and coordination across multiple internal and external stakeholders. The position requires independent judgment, the ability to interpret and adapt procedures to unique situations and may involve sub-professional analysis or input on policy and procedural matters. This role may provide oversight to administrative staff and has an impact beyond the Police Department.

Essential Duties and Responsibilities

• Acts as a liaison between the Police Department and the public, City personnel, and external organizations.
• Provides confidential support to the Chief of Police and Executive Leadership Team, including managing complex calendars, preparing reports and briefings to ensure the efficient flow of information to support departmental priorities.
• Provides high-level administrative support including investigating and responding to complaints and assisting in the resolution of operational and administrative issues.
• Independently performs a broad range of complex, sensitive, and confidential administrative, advanced administrative duties, as well as routine programmatic support functions, in support of assigned programs, divisions, and the police department.
• Receives and screens visitors and telephone inquiries; refers matters to the appropriate Executive Leadership Team member or recommends appropriate actions to ensure resolution.
• Transcribes formal standards investigations and compiles fact-finding documentation with a high degree of accuracy and discretion. Ensures all records are maintained in strict confidentiality and in compliance with departmental protocols and legal standards.
• Adapts and interprets administrative guidelines, including unwritten policies, precedents, and evolving practices, to address evolving operational needs. Applies sound judgment in situations where established procedures may not fully apply.
• Interprets and communicates program details, policies, and activities pertaining to the Bellevue Police Department and relevant programs.
• Develops, updates, and maintains standardized templates and master documents; drafts and distributes professional correspondence, reports, and informational materials.
• Designs and maintains contact lists, forms, and informational materials; assists in the preparation of comprehensive reports and informational outputs.
• Maintain accurate and current office records, files, and logs for assigned functions to ensure compliance and data integrity.
• Collects, compiles, and analyzes data from multiple sources on a range of specialized topics for the development of well-supported recommendations.
• Stays current with emerging technologies and administrative tools to enhance efficiency, streamline workflows, and drive continuous process improvement within the department.

Supervision Received and Exercised : Work is generally self-directed, with the supervisor establishing the overall priorities, objectives, and resources for the function, and an incumbent independently carrying out responsibilities and following through to accomplish desired outcomes. New procedures or written materials reflecting policy requirements are reviewed prior to implementation. May provide oversight to administrative staff. Judgments and decisions are still guided by policies, procedures, and management-imposed limits, but latitude exists for unreviewed action or decision on routine and some non-routine matters. Independent decision-making is limited where assignments are made for training purposes.

Qualifications

Knowledge :

Ability :

Education, Experience, and Other Requirements :