Executive Assistant

We’re looking for a motivated and very seasoned executive assistant/office manager with 10-15 years of experience. This position will assist the principal broker and team lead. Responsibilities include liaising between the managing broker, team agents, and clientele. Assisting, screening messages, and notifying the broker of important information, overseeing schedules, and property timelines.

You’ll also be responsible for organizing office records, customer data, ordering office equipment, and completing other administrative tasks as needed to support the team. Help with admin tasks involving transactions and preparing properties and contracts. Our ideal candidate can solve problems quickly and is highly detail-oriented. This job has a lot of moving parts. If you’re interested in a fast-paced job with lots of variety, apply today!

$70,000 - $88,000 per year

• Convey messages to broker that were received through phone calls, emails, memos, or reports
• Pay and input invoices on a regular basis for the broker
• Manage the client database to keep information orderly and confidential
• Implementing filing systems and order office supplies as needed
• Schedule meetings, travel itineraries, and any other relevant appointments for broker
• Liaise between the supervising broker and clients
• Adjust to the needs of the real estate office and execute other assistant duties when necessary
• Marketing duties to include posting on Social Media, preparing email blasts, US Mail coordination, and direct marketing pieces
• Build, implement, and manage all systems for clients, lead generation, database management, and back-office support
• Keep agents informed about challenges and issues that need to be handled
• Provide concierge-level customer service to clients and customers
• Work with all preferred vendors, including professional photographers, contractors, etc., scheduling and keeping on timeline for transactions
• Shall send out weekly reminders of upcoming critical dates via email.
• Continue to take day-to-day office tasks away from the agent, organizing workflow, and reducing inefficiencies
• Coordinate events such as Jingle Jam, Seller Seminars, Shred Events, etc
• Staging listings as needed
• Overseeing the runner position and giving those employees daily tasks.

• High school diploma or equivalent required
• 2-3 years experience providing administrative support in a personal assistant role, or similar
• Real estate experience preferred but not required
• Able to effectively communicate to clients and other team members in a timely manner
• Can work on deadline and handle private client information
• California DRE License a plus
• Technologically savvy and able to learn new programs quickly, and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills
• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities

Team Tackney GMT REAL ESTATE is a Brokerage that that is led by a Broker and team lead. They have both been licensed since 2003. Our team prides itself on upholding our core values of Honesty, Integrity, Generosity, Humility, Excellence, Responsibility, and Respect, and we are looking for someone who shares those values. We are a small family-owned Real Estate firm with fewer than 10 employees. Most employees are Realtors specializing in North Orange County and South LA County. On average, our team sells 70-112 homes a year.

We are fully engaged in your professional and personal growth in a way that few others offer. Our office is located a block from Seal Beach in the small "Hometown" community of West Garden Grove.