Program Administrator

Posting Details

Posting Summary

Position Title
Program Administrator

FLSA
Exempt

Department
Department Of Chemistry

Job Summary

Xavier University of Louisiana is accepting applications for the position of Program Administrator. This position is responsible for providing administrative support to Xavier University of Louisiana's Mobile Outreach for Laboratory Enrichment (XULA-MOLE) project and auxiliary projects.

The administrators' responsibilities will include budget monitoring, development of media and marketing strategies including social media, and communication and coordination with all stakeholders including teachers, high schools & XULA students and program leadership. AA/EOE

Minimum Qualifications

Bachelor's degree required.

Preferred Qualifications

Some experience preferred

Special Requirements Summary

- Two to three years of experience is required.

- Advanced skills in using Microsoft Word, Excel, PowerPoint and Google Drive required.

- Cultural competence to work with diverse students, faculty and staff.

- Requires the ability to provide work direction, prioritize work, and perform duties with minimal supervision.

- Must have excellent verbal and written communication and organizational skills and the ability to edit and proofread correspondence and documents.

- Must have appropriate business or grants management capability, preferably in an academic setting; must have strong organizational and time management skills.

- Ability to exercise tact and discretion in relationships with students, faculty, and staff.

- Familiarity with the specific applications used by the University preferred.

Work Hours

Will be specified and most work will be in person.

KSA's

Knowledge, Education, Experience, and Proficiencies

- Two to three years of experience is required.

- Advanced skills in using Microsoft Word, Excel, PowerPoint and Google Drive required.

- Cultural competence to work with diverse students, faculty and staff.

- Requires the ability to provide work direction, prioritize work, and perform duties with minimal supervision.

- Must have excellent verbal and written communication and organizational skills and the ability to edit and proofread correspondence and documents.

- Must have appropriate business or grants management capability, preferably in an academic setting; must have strong organizational and time management skills.

- Ability to exercise tact and discretion in relationships with students, faculty, and staff.

- Familiarity with the specific applications used by the University preferred.

Knowledge, Education, Experience, and Proficiencies

- Two to three years of experience is required.

- Advanced skills in using Microsoft Word, Excel, PowerPoint and Google Drive required.

- Cultural competence to work with diverse students, faculty and staff.

- Requires the ability to provide work direction, prioritize work, and perform duties with minimal supervision.

- Must have excellent verbal and written communication and organizational skills and the ability to edit and proofread correspondence and documents.

- Must have appropriate business or grants management capability, preferably in an academic setting; must have strong organizational and time management skills.

- Ability to exercise tact and discretion in relationships with students, faculty, and staff.

- Familiarity with the specific applications used by the University preferred.

Essential Duties and Responsibilities

Essential Duties and Responsibilities Description

- Assist with the development, implementation and coordination of activities and projects associated with Xavier University of Louisiana XULA MOLE Program.

- Assist with input of requisitions for the purchase of supplies and equipment, and follow-up with purchase orders, invoices and deliveries; Input personnel action forms; maintain a filing system. Provide assistance and oversight with the budget.

- Assist with coordination of logistics for meetings and annual conferences.

- Provide administrative support for reporting requirements.

- Assist in collection of evaluation data.

- Assist in communication with, and organization of meetings of the External and Internal Advisory Committees, Management Team.

- Assist in communication and organization of meetings with the other members of the XULA-MOLE team

- Provide administrative support for the daily operations of the XULA-MOLE project, including but not limited to: developing project reports; coordinating activities with university offices including lTC, Fiscal Services, and Human Resources and all stakeholders such as XULA students, teachers and PI and co-PI.

- Other duties as assigned

Posting Detail Information

Posting Number
S349P

Number of Vacancies
1

Desired Start Date
02/05/2024

Position End Date (if temporary)

Posting Date
01/19/2024

Application Review Date

Closing Date

Open Until Filled
Yes

Special Instructions to Applicants

Attach online only cover letter, resume , CV and contact information for three references. Letter of Application should be addressed to Dr. Mehnaaz Ali.

Quicklink for Posting
https://jobs.xula.edu/postings/2840

About Xavier

About Xavier

Xavier University of Louisiana, founded by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, is Catholic and historically Black. The ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.