ADMINISTRATIVE ASSISTANT, 1ST SHIFT

Administrative Assistant, 1st Shift

Are you a self-driven person looking to advance your career as a high-impact player on a team? If so, we have an exciting challenge for you and your future!

At HP Hood LLC, we celebrate our differences. Our diversity of people, backgrounds, experiences, thoughts and perspectives are fostered to create an inclusive work environment. We are at our best when we respect and value each other One Team One Company!

Our culture is built on value commitments to innovation, quality, results, integrity, community, people, and collaboration that fosters a strong employee engagement, teamwork, safety and wellness. We offer a competitive benefits package that includes health, dental, vision, wellness programs, employee discounts, 401k matches, tuition reimbursement, ongoing development, advancement opportunities and more. This position is also eligible for our bonus program.

Founded in 1846, today HP Hood is one of the largest and most trusted food and beverage manufacturers in the United States. Our portfolio of national and super-regional brands and licensed products includes Hood, Heluva Good, Lactaid, Blue Diamond Almond Breeze, Planet Oat and more.

Compensation for this position starts at $42,200 annually. Start time: 7AM - 3:30PM, 1st shift. This is the reasonable anticipated pay or pay range for this position currently.

Essential Duties and Responsibilities:

• Prepare and enter AP invoices into SAP, troubleshoot and follow up on AP issues and requests. Request new vendor setup as needed. Create purchase order information as well as oversee purchase order management.
• Solicit quotes, order and maintain adequate supplies for plant and office operations.
• Sort and distribute incoming mail daily. FedEx shipping or trips to the post office when needed.
• Manage security badge access for employees and visitors.
• Manage conference room booking on the Agawam Master Calendar. Provide dining and accommodation information for site visitors. Manage food, beverage and materials for onsite meetings.
• Assist Human Resources by tracking the completion of all new hire and annual compliance trainings in Litmos and Alchemy.
• Act as a liaison between the Agawam plant and the third-party cleaning company.
• Tracking of safety purchases, such as boots and safety glasses.
• Tracking of recycle material to include payment.
• Manage travel and expense reports for the site.
• Proficiently use various computer programs (Excel, Work, BPCS, etc.) to compile information and create reports.
• Ability to be cross trained in other functional areas of the Agawam Plant.
• Carry out all additional duties assigned by supervisor or management.

Education and Experience:

• Experience in administrative/office work preferred.
• Experience in financial/accounting processes
• Exceptional math and computer skills, specifically MS Excel, Office & Strong communication skills, detail orientated, solid decision making, ability to work independently with little supervision

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.