Disbursements Program Lead

Disbursements Program Lead

Work location-On-site, Houston Texas (East River)

The Disbursements Program Lead is responsible for overseeing the organization's disbursement functions, including accounts payable operations, payment processing, and related financial programs. This role ensures compliance with internal controls and financial policies, and manages initiatives designed to improve efficiency, accuracy, and vendor payment processes. The position plays a key role in maintaining strong vendor relationships, optimizing payment workflows, and supporting the organization's overall financial operations.

The incumbent must support the guiding beliefs and core values of Orion, which are centered on Safety, Quality, Delivery, and Teamwork most importantly, with each built upon the all-important foundation of Integrity.

Specific Responsibilities

Accounts Payable Disbursement Duties:

• Support the daily operations of the disbursements and accounts payable functions.
• Lead, train, and develop disbursement staff, including assigning work, monitoring performance, and providing guidance.
• Oversee the processing of vendor invoices, employee reimbursements, and other payment obligations to ensure timely and accurate disbursement.
• Ensure compliance with company policies, accounting standards, and internal control procedures.
• Manage vendor relationships and resolve complex payment issues or discrepancies.
• Develop and implement process improvements to increase efficiency and reduce errors in payment processing.
• Monitor disbursement metrics and prepare reports for leadership regarding payment activity, aging, and performance.
• Coordinate with procurement, accounting, treasury, and other departments to ensure proper documentation and approval of expenditures.
• Assist with audits by providing documentation and ensuring compliance with internal and external audit requirements.
• Participate in system enhancements, automation initiatives, and financial process improvements related to disbursements.
• Maintain accurate records and ensure proper documentation of all payment transactions.
• Purchase Card (P-Card Administration)
• Lead the organization's Procurement Card (P?Card) program, including policy creation, program governance, compliance monitoring, and system administration.
• Approve issuance, suspension, and cancellation of P?Cards based on risk assessments and business needs.
• Conduct periodic audits of cardholder activity and implement corrective actions when necessary.
• Oversee reconciliation processes and ensure alignment with financial reporting requirements.
• Support annual audits and internal reviews related to P-Card activity.
• Oversee the administration of programs such as P-Card, expense reimbursement, vendor onboarding/compliance, and other AP specialty functions.

General & Leadership Support:

• Train and support junior AP staff and provide backup coverage when needed.
• Assist with AP and P-Card policy reviews and improvements.
• Participate in process improvement initiatives and system upgrades/enhancements.

Employee Safety and Compliance

Responsible and accountable for incumbent's own personal safety.

Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.

Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.

Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.

Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.

Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).

All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.

Position Competencies

Business Acumen (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.

Change Management (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.

Collaboration (Relationships, Team Interface): Establishes constructive relationship with clients and other work units to meet mutual goals and objectives of the company.

Communication (Verbal, Written): Utilizes verbal and written communication skills to express oneself clearly in conversations and interactions with others.

Managing Work (Initiative, Productivity, Results Orientation): Shows ability to plan, schedule, direct work of self and others, and provide follow up to ensure quality standards.

Problem Solving (Analytical, Creative): Makes sound, well-informed and objective decisions.

Safety Orientation (Safe Work Philosophy): Demonstrates responsibility and accountability for their own personal safety and the safety of co-workers and others; applies safe work practices in the performance of assigned tasks.

Job Specific Competencies

Work Standard: Sets high standards and well-defined goals; displays high level of effort and commitment towards completing assignments with minimal supervision.

Position Requirements

An associate's degree in accounting or related discipline along with a minimum of 4+ years' accounting experience in a corporate environment is required. The incumbent must be knowledgeable of basic accounting principles, be detail oriented, possess good math aptitude, and be able to work in a team environment. The ability to interface effectively with employees at all levels of the organization is critical.

Discretion and trustworthiness, and the ability to keep all Company information and materials strictly confidential (both internally and externally) are essential elements of this position.

Must be well organized, diligent, and be a self-starter with the ability to work with minimal supervision and to independently identify work to be done. Must be flexible and have the ability to adjust to sudden changes in work priorities. The incumbent must also have the ability to prioritize work generally and in order to accommodate those changes. Attention to detail and extreme care in performing tasks accurately and carefully are also essential.

The Company expects and requires incumbent and each of its other employees to observe and fulfill the above and all other safety responsibilities and actively work toward maintaining a safe workplace. Failure to do so can result in disciplinary action, up to and including termination of employment.

Physical/Mental Requirements

The incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation.

The individual must also be able to wear and properly utilize appropriate personal protective equipment if required to work or visit the jobsite. This may include hard hat, safety glasses, respirators, ear plugs, steel-toed shoes, personal flotation devices, or other equipment as required by the work performed and location the work is being done.

The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstance of the incident and as directed by the Safety Representative or other management personnel. Must be capable of evacuating the work area in a timely manner should an emergency situation arise.