Payroll Supervisor

Payroll Supervisor

The City of Salinas invites applications for the position of Payroll Supervisor. This position works closely with the various City Departments and processes payroll for all city employees.

Tentative Recruitment Schedule:

Recruitment closes: April 10, 2026

Oral Board interviews: Week of April 20th

Department interviews: Week of May 4th

Dates above are tentative and may change. Recruitment Contact: Maria Avila, Senior Human Resources Analyst, maria.avila@salinas.gov, (831)758-7231

Summary of Duties:

Performs a variety of highly responsible, confidential and complex fiscal duties in the areas of payroll and benefit administration. Receives general supervision from the Accounting Manager and/or Finance Director.

Essential Job Functions

1. Verifies, balances and processes payroll in a timely and accurate manner for City and outside agency employees
2. Enters and balances all tax and miscellaneous payroll deductions
3. Processes payroll tax deposits for City and outside agencies; verifies electronic fund transfers of state personal income tax
4. Processes and maintains retirement payments and reports
5. Processes, maintains and files all payroll-related reports and returns
6. Processes annual leave payback payroll and other special payrolls as required
7. Processes year-end reports and related year-end procedures
8. Verifies, balances and processes W-2s for City and outside agencies; prepares transmittal reports for filing W-2s to the Federal & State government
9. Processes and maintains employee flexible compensation plans
10. Reviews and oversees data entry of personnel actions in the employee master file
11. Coordinates payroll processing activities and trains department payroll clerks with payroll procedures and policies
12. Reviews each department's payroll and ensures all information is accurate
13. Interprets policies, rules and regulations and responds to inquiries relating to payroll
14. Processes employment verifications
15. Assists employees with individual payroll calculations and payroll-related questions
16. Verifies payment of workers' compensation benefits through timecard entry
17. Acts as back-up in implementing the deferred compensation program
18. May assist at the public counter with business licenses, accounts receivable, permits and parking citations
19. Promotes and maintains safety in the workplace
20. Performs related duties as assigned.

Minimum Qualifications

Knowledge of:

• Account recordkeeping principles, practices and terminology
• Appropriate laws, rules, and regulations relating to payroll, benefits, retirement, workers' compensation, etc.
• Efficient office methods and procedures
• Mathematics and statistics
• English grammar, vocabulary, spelling and punctuation
• Operation of personal computer with proficiency using word processing and spreadsheet programs.

Skill in:

• Maintaining accurate and up to date records
• Performing mathematical and statistical computations
• Processing detailed paperwork in accordance with specific policies and procedures
• Operating electronic adding, calculating and data processing machines
• Establishing and maintaining effective working relationships with City staff and the public
• Dealing tactfully and courteously with the public and other employees
• Communicating clearly and concisely, orally and in writing
• Maintaining current knowledge of City policies and procedures relating to employee compensation and benefits and legislation affecting payroll and retirement plans
• Maintaining confidential data and information
• Compiling and maintaining complex records, monitoring financial accounts and analyzing data
• Promoting the mission, values and standard of an effective public organization, particularly in the area of customer service.

Education: High School Diploma or GED supplemented by college courses and/or seminars in payroll and accounting

Experience: Four years of increasingly responsible payroll experience

Licenses and Certifications: Possession of a valid California Driver's License

Supplemental Information

Physical Demands and Working Conditions: Physical, mental and emotional stamina to perform the duties and responsibilities of the position; manual dexterity sufficient to write, use telephone, computer, business machines and related equipment; vision sufficient to read printed materials, visual display terminals; hearing sufficient to conduct in person and telephone conversations; speaking ability in an understandable voice with sufficient volume to be heard in a normal conversational distance, on the telephone and in addressing groups; physical agility to push/pull, squat, twist, turn, bend, stoop and reach overhead; physical mobility sufficient to move about the work environment, physical strength to lift up to 20 lbs.; physical stamina sufficient to sit for prolonged periods of time; mental acuity to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions. Business office working environment subject to sitting at a desk or standing at a counter for long periods of time, bending, crouching, or kneeling at files, pushing/pulling of file drawers and supplies, reaching in all directions and prolonged periods of time working at a computer terminal.

Employee must complete SB 1343 Sexual Harassment Prevention Training within six months of appointment and every two years thereafter.

The above statements are intended to describe the general nature and level of work being performed and are not intended to be an exhaustive list of all responsibilities, duties and skills which may be required.