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Accounts Receivable Manager
Accounts Receivable ManagerHays Electrical Services • Houston, TX, US
Accounts Receivable Manager

Accounts Receivable Manager

Hays Electrical Services • Houston, TX, US
[job_card.30_days_ago]
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With over 18 years of experience and hundreds of million-dollar projects completed, Hays Electrical Services provides excellent service to customers in hospitality, commercial, and solar industry.

Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal – successful project delivery.

Position Overview :

  • Hays Electrical Services is seeking a detail-oriented and strategic  Accounts Receivable Manager  to lead our billing and collections operations.
  • This role is responsible for ensuring accurate and timely invoicing aligned with project contracts and milestones, maintaining healthy AR aging, and driving cash flow through proactive collections and forecasting.
  • The ideal candidate will collaborate closely with Project Managers, legal, and finance teams to resolve billing issues, enforce compliance, and support audits.

This is a hands-on leadership role that also involves mentoring AR staff, optimizing systems like Procore and Viewpoint Spectrum, and building dashboards to track key AR metrics.   Key Responsibilities :

  • Oversee and ensure accurate, timely submission of customer invoices in alignment with project contracts, milestones.
  • Partner with Project Managers to verify that all change orders are billed per NTP and align with policy (i.e., must be billable the month after NTP or work stops).
  • Maintain and reconcile AR aging reports weekly to avoid delinquencies.
  • Implement a structured collection process, including proactive outreach, escalation protocols, and coordination with customers’ AP teams.
  • Track and forecast expected cash inflows; prepare weekly and monthly AR cash flow reports for leadership.
  • Lead collections meetings with internal and external stakeholders.
  • Own AR components of monthly WIP audits—ensuring billed vs. unbilled amounts are accurate and all outstanding balances are explainable.
  • Ensure compliance with internal billing procedures and customer contractual terms.
  • Support month-end closing process and assist with journal entries and account reconciliation as needed.
  • Support the CFO and Controller with ad hoc reports and special projects.
  • Support quarterly and year-end financial audits with documentation and reconciliation.
  • Coordinate with PMs and legal / commercial teams to resolve invoice disputes or payment holds.
  • Prepare and review bank related reports / certificates as needed.
  • Maintain records of all billing issues, resolutions, and client communications.
  • Lead and mentor a team of AR specialists or billing coordinators.
  • Build dashboards and KPIs for DSO, AR aging, % past due, and collection effectiveness.

    • Continuously improving AR processes, systems (e.g., Procore, Viewpoint Spectrum), and controls.   Qualifications :

  • Bachelor’s degree in accounting, Finance, or related field. 5+ years of progressive experience in AR, preferably within construction, subcontracting, or electrical contracting.
  • Familiarity with AIA billing, SOV structures, and lien waiver processes.
  • Experience with Procore, Viewpoint Spectrum, or similar construction ERP systems.
  • Exceptional Excel skills; able to build reports, pivot tables, and formulas.
  • Detail-oriented, deadline-driven, and comfortable enforcing collection policies.
  • Strong communication and interpersonal skills to interface with PMs, GCs, and owners.

    • Key Performance Metrics Days Sales Outstanding (DSO) % of AR past due to over 30 / 60 / 90 days Billing submission time vs. project milestones Accuracy of billed vs. unbilled revenue during WIP audit Resolution time for billing disputes % collections vs. forecasted Benefits :

  • Competitive salary commensurate with experience.
  • Comprehensive benefits package, including health, dental, and retirement plans.
  • Opportunities for professional growth and advancement within a rapidly expanding company.
  • Collaborative and supportive work environment.

    • If you meet the qualifications outlined above and are ready to contribute your skills to the team at Hays Electrical Services, we encourage you to apply.

  • Join us in providing exceptional service to our clients and supporting our company's operations.

    • Apply now!   Powered by JazzHR

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