Assistant, Administrative

Job Description

Job Description

Description : SUMMARY : SEMHA is seeking for an Administrative Assistant to work at Teen HYPE. The ideal candidate will provides support to Teen HYPE's operations, programs, and staff. This position serves as the primary point of contact for internal and external stakeholders, maintains organizational systems, and ensures efficient office operations that support the delivery of youth development programs.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

• Maintain organizational filing systems, inventory of office supplies, support hiring managers with onboarding, process program registrations, and maintain participant records.
• Oversee State Food Service Program to ensure quality meals and compliance with program requirements
• Create and maintain databases supporting staff, programs, and external partners
• Serve as primary phone and email contact, responding to inquiries professionally
• Draft correspondence, reports, and other communications as needed
• Maintain and update contact databases for donors, partners, and program participants
• Coordinate information flow between programs, families, and partner organizations
• Schedule meetings, interviews, and coordinate hiring logistics
• Prepare meeting materials, take meeting minutes, and document & distribute meeting outcomes and action items.
• Partner with Program Managers to secure supplies aligned with program and funder requirements
• Coordinate facility maintenance requests and liaise with building management
• Manage vendor relationships and coordinate service agreements
• Process donations and maintain donor acknowledgment records
• Process invoices and expense reports according to organizational procedures
• Perform other duties as assigned to support organizational operations
• participate in staff meetings and professional development activities.

QUALIFICATIONS :

KNOWLEDGE, SKILLS AND ABILITIES :

PREFERRED QUALIFICATIONS :

Salary : $15 - $25 (based on experience and qualifications)

Employment Type :

Classification : Non-exempt

Benefits :

Application Deadline : November 27, 2025

Please contact SEMHA HR Department @ (313) 873-6500 if you need assistance to upload resume, cover letter, and / or make application online.