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Senior Purchasing
Senior PurchasingDot Printer, Inc • Irvine, CA, US
Senior Purchasing

Senior Purchasing

Dot Printer, Inc • Irvine, CA, US
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Description : POSITION SUMMARY

Responsible for managing purchasing, material sourcing, and vendor coordination for print and direct mail operations, with a primary focus on the Direct Mail facility. This position also serves as a required overflow estimator, supporting estimating capacity during peak periods, large proposals, and team absences. The role ensures material availability, cost accuracy, vendor accountability, and margin protection by acting as a central bridge between Operations, Estimating, Accounting, Sales, and external vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Purchasing & Vendor Management

  • Manage purchasing activities for paper, envelopes, ink, and other print-related materials to support daily production and future demand.
  • Issue purchase orders for materials and job-related expenses, including serving as backup support for job-related PO creation.
  • Serve as the primary point of contact for material vendors regarding pricing, availability, delivery performance, shortages, and substitutions.
  • Resolve vendor issues, including damaged materials, paper returns, and vendor credits, in coordination with Accounting.
  • Identify and source alternative paper stocks or materials when standard options are unavailable or constrained.
  • Maintain strong vendor relationships to support pricing consistency, supply reliability, and issue resolution.

Estimating Support & Cost Integrity

  • Act as an overflow estimator during peak workload periods, large proposals, and when estimating staff are unavailable.
  • Support and back up the estimating team throughout the year as business needs dictate.
  • Maintain and review estimating standards, including equipment rates, labor assumptions, and material costing.
  • Partner with Operations and Sales to ensure estimates reflect current production capabilities, material pricing, and margin expectations.

    • Systems & Data Ownership (ERP / Estimating Systems)

  • Act as a system administrator for ERP, estimating, and purchasing systems used by the organization, including :
  • Setup and maintenance of raw material item numbers
  • Vendor setup and management
  • Maintenance of pricing, standards, and cost tables
  • Ensure data accuracy, consistency, and integrity across estimating, purchasing, and accounting workflows.
  • Partner with Accounting, IT, and Operations during system changes, upgrades, or platform transitions.

    • Inventory, Compliance & Reporting

  • Oversee periodic state and local compliance reporting requirements.
  • Support material inventory management in coordination with warehouse and operations teams.
  • Oversee FSC paper tracking requirements and support annual FSC reporting and audits in collaboration with Accounting.
  • Ensure purchasing practices align with internal controls, compliance requirements, and sustainability commitments.
  • Support month-end and annual reporting related to materials, purchasing activity, and cost performance.
  • Coordinate with internal operations, and regulatory agencies to support the timely submission of required compliance filings and respond to inquiries or audits as needed.

    • Cross-Functional Collaboration

  • Work closely with Accounting to support accurate PO processing, vendor reconciliation, and cost tracking.
  • Partner with Operations leadership to align purchasing decisions with production schedules and capacity planning.
  • Support Sales and Account Management by providing timely and accurate cost information during proposal development.
  • Serve as a subject-matter expert on print materials, sourcing strategies, and pricing trends.

    • Other duties may be assigned at management’s discretion.

    PHYSICAL DEMANDS : Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is :

  • regularly required to sit; use hands to finger, handle, or feel; and talk or hear.
  • occasionally required to stand and walk.
  • must occasionally lift and / or move up to 25 pounds.

    • Requirements :

    QUALIFICATIONS : The requirements listed below are representative of the knowledge, skill, and / or ability required.

  • 7–10+ years of experience in print, direct mail, or manufacturing environments with significant purchasing responsibility.
  • Hands-on experience with print materials including paper, envelopes, ink, and related consumables.
  • Demonstrated estimating experience and ability to support overflow or complex estimating needs.
  • Experience working within ERP, estimating, and purchasing systems.
  • Strong vendor management, negotiation, and problem-solving skills.
  • High attention to detail with a strong understanding of cost drivers and margin protection.
  • Ability to operate effectively in a blended role with shifting priorities.
  • Ability to deal with problems involving several concrete variables in standardized situations.
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