Executive Assistant

Job Description

Job Description

We are seeking an Executive Assistant to join our team in Oakdale, California. This contract-to-permanent position offers a flexible part-time schedule of 16-20 hours per week. The ideal candidate will provide exceptional administrative support to the General Manager and Board of Directors, ensuring smooth operations and effective communication within the organization.

Responsibilities :

• Provide high-level administrative support to the General Manager and Board of Directors, including preparing meeting minutes and transcriptions.
• Act as Clerk to the Board, offering assistance to department managers and coordinating various administrative tasks.
• Manage correspondence, create newsletters, and maintain records, legal files, and historical documents.
• Serve as the primary point of contact for public inquiries, delivering accurate information and thorough assistance.
• Organize and coordinate work assignments across departments to ensure timely completion of projects.
• Prepare and distribute agendas and materials for Board meetings, ensuring all documentation is accurate and complete.
• Conduct research and assist with special projects as required, maintaining attention to detail and deadlines.
• Oversee the agency’s webpage, updating content and managing its functionality.
• Maintain activity calendars and schedules to ensure smooth daily operations.
• Utilize Word and basic Excel for document preparation and data management.
• Minimum of 2 years of experience as an Executive Assistant, preferably within the public sector.
• Proven ability to interact effectively with Board of Directors and senior management.
• Strong communication skills, both written and verbal, with excellent attention to detail.
• Proficiency in Word for word processing and document creation.
• Basic knowledge of Excel to manage and organize data.
• Experience with agenda preparation and distribution for meetings.
• Demonstrated ability to manage calendars and coordinate schedules efficiently.
• Familiarity with maintaining legal and historical records and files.

Please contact Robert Half at 209.554.0521 for immediate consideration.