Accounts Payable Coordinator

Incisive. Inclusive. Invested. We’re Axinn.

Experienced, tenacious, and always trial-ready, we are committed to understanding complex legal challenges that impact the future of our clients' businesses, globally.

Focusing on antitrust, intellectual property, and high-stakes litigation, our extensive teams in the U.S. possess deep knowledge and client-side experience across a range of sectors, including technology, healthcare, life sciences, and consumer products.

At Axinn, inclusivity is central to who we are. We have a purpose that goes beyond profit, which includes fostering a fair, welcoming workplace and supporting the communities where we live and work. We actively recognize talent and promote opportunities for all team members. By embracing the unique experiences and perspectives of our people, we fuel creativity and deliver results for our clients.

The Accounts Payable Coordinator is responsible for managing the AP process from receiving invoices through paying them. This will include reviewing invoices for proper approvals and coding, entering invoices into our AP system, and selecting and preparing invoices for payment via check or electronic payment; as well as monitoring and responding to inquiries sent to the AP email inbox. The Accounts Payable Coordinator may also be asked to assist as needed with ongoing projects and tasks pertaining to AP, such as future automation.

Responsibilities and Duties:

• Monitor the AP inbox for submitted invoices/payment requests and respond to inquiries from vendors and Firm employees
• Review submitted invoices for proper coding and approval before entry into Aderant, our AP system
• Emphasize coding accuracy of client matter numbers, general ledger accounts, departments, and profit centers for alignment with Firm’s annual budget
• Enter invoices/payment requests into Aderant to create a weekly batch for review
• Electronically file invoices/payment requests using NetDocuments for use in review and record keeping
• Prepare check selection schedule for payments weekly
• Enter electronic payments or void any necessary checks in both Aderant and at the bank
• Manage vendors in Aderant to keep information such as addresses and payment terms, as well as any default coding up to date; request W-9s or updated payment information as needed
• Communicate with vendors and internal teams to ensure all invoices are submitted and accounted for in a timely manner and payments made in accordance with Axinn guidelines
• Assist in preparation of annual 1099s
• Assist in ongoing projects or tasks
• Other duties as assigned

Education, Experience, and Skills Required:

• 3-5 years’ accounts payable experience required, professional services environment a plus
• AS/BS degree in accounting, finance or closely related field strongly desired
• Excellent interpersonal and communication skills, both verbal and written
• Effective time management skills, with the ability to handle a variety of tasks simultaneously and manage multiple projects while prioritizing assignments
• Ability to build rapport with attorneys, professional staff, and vendors
• Strong organizational skills with great attention to detail
• Strong computer skills, including web-based research and proficiency in MS Word, PowerPoint, Excel, and various document management tools. Ability to learn and use new software quickly.
• Aderant Expert experience a plus
• Self-motivated, with the ability to work independently
• Exceptional critical thinking and problem-solving skills

Benefits

At Axinn, we offer market competitive wages and generous benefit options to our valued employees. This includes, but is not limited to, the following:

• Competitive starting pay and annual discretionary bonus and raise eligibility
• Generous paid time off benefits (vacation, personal days, holidays, and sick leave)
• Firm paid short and long-term disability, plus life and accident insurance
• 401(k) Profit Sharing Plan and Cash Balance Retirement Plan with generous employer contributions (please ask for further details re: eligibility requirements)
• Comprehensive medical, dental, and vision insurance options
• Flexible spending and health savings accounts (medical plan dependent)
• Firm paid comprehensive Employee Assistance Program (EAP)
• Student loan refinancing discounts
• Lifestyle reimbursement program
• Hybrid remote work schedules are available for most employees (per current policy, in-office presence is required at least 3-days per week and fully remote roles are not available)

Position Details

This is a full-time, benefits eligible, non-exempt level position. Final rate of pay will be commensurate with the incumbent’s experience, with a targeted hiring range of $30.00 – $35.00 hourly (the upper range reserved for highly qualified applicants). This position is currently available in our CT office location.

Axinn is an equal employment opportunity employer and is committed to creating an environment that draws upon the strength of the diversity of its workforce to achieve excellence in the Firm's field and beyond