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Legal Secretary - Litigation
Legal Secretary - LitigationEnhanced Staffing • San Diego, CA
Legal Secretary - Litigation

Legal Secretary - Litigation

Enhanced Staffing • San Diego, CA
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

RESPONSIBILITIES

  • Draft, revise, and finalize legal documents, correspondence, memoranda, and emails.
  • Handle e-filings in state, federal, and administrative courts.
  • Prepare and organize documents and exhibits for hearings, arbitrations, mediations, trials, and depositions.
  • Proofread documents for accuracy, grammar, and compliance with firm standards.
  • Create and maintain Tables of Contents (TOC) and Tables of Authorities (TOA).
  • Schedule and coordinate appointments, meetings, and litigation deadlines.
  • Maintain attorney calendars and track critical case dates.
  • Process new client/matter intakes in accordance with firm procedures.
  • Use legal software, transcription tools, and office equipment to manage documents.
  • Arrange attorney travel, including hotel, airfare, and transportation.
  • Distribute incoming mail and emails appropriately.
  • Assist in preparing marketing materials such as pitch folders, attorney biographies, and presentations.
  • Provide backup and overflow support for attorneys and staff.
  • Maintain confidentiality of all firm, client, and personnel information.

QUALIFICATIONS

  • High School Diploma or equivalent required.
  • Minimum 5 years of litigation legal secretary experience.
  • Strong writing, editing, and proofreading skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience with document management systems (iManage preferred).
  • Excellent organizational skills and ability to prioritize for multiple attorneys.
  • Strong verbal, written, and interpersonal communication skills.
  • Proficient in using office equipment and transcription devices.
  • Reliable attendance and punctuality.

PHYSICAL REQUIREMENTS

  • Prolonged sitting with frequent standing and walking.
  • Regular computer use for document preparation and review.
  • Clear verbal communication in person and by phone.
  • Occasional bending, climbing, or kneeling.
  • Fine motor skills for typing and office equipment operation.
  • Ability to lift up to 10 lbs.
  • Flexibility to work overtime as required.
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Legal Secretary - Litigation • San Diego, CA

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