Administrative Assistant

What part will you play If youre looking for a place where you can make a meaningful difference youve found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities and youll find your fit amongst our global community of optimists and problem-solvers. Were always pushing each other to go further because we believe that when we realize our potential we can help others reach theirs. Join us and play your part in something special! The Administrative Assistant provides support to the CTO CISO and / or assigned members of the IT leadership team including but not limited to preparing revising and developing documents; maintaining and / or monitoring calendars files e-mails deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects.

Job Responsibilities

• Partner with CTO CISO and / or assigned members of the IT leadership team maintaining frequent contact with internal and external clients.
• Has responsibility for the smooth functioning of meetings and correspondences involving CTO CISO and / or assigned members of the IT leadership team.
• Manages deliverables to CTO CISO and / or assigned members of the IT leadership team and provides any necessary reporting.
• Creates and edits presentations documents and reports for the IT leadership team as required.
• Serves as first person visitors and callers speak to when contacting assigned executive; demonstrate poise and exceptional interpersonal skill.
• Coordinates travel arrangements for assigned CTO CISO and / or assigned members of the IT leadership team if applicable including airline hotel car rental driver reservations as requested with 100% accuracy staying within the company travel guidelines. Looks to reduce cost when able.
• Manages expense reporting process for CTO CISO and IT leadership team.
• Manages and maintains assigned Outlook Calendars to ensure meetings are booked accurately rescheduled as needed and remind assigned executive of meeting times and meeting locations to maximize the use of assigned executives time. Acts as gateway to the CTO CISO to make sure the only interruptions are necessary and time relevant. Provides assistance to help maximize the CTO and CISOs effectiveness and time.
• Plans organizes and facilitates meetings special events activities catering needs etc. Ensures cost effective and proper allocation of resources materials and an effective support system to fulfill customers needs.
• Handles requests for information conducting research preparing correspondence agendas handouts expense reports statistical reports presentations arranging conference calls etc.
• Stay current and knowledgeable of business operations and in areas of expertise in order to handle inquiries to the appropriate Markel IT leadership team member for resolution and to elevate customer service levels.
• Maintain office supplies inventory by checking stock to determine inventory level on all occupied floors in Richmond 4501 buildings; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Other duties as assigned by CTO CISO and / or members of the IT leadership team.

Education

Work Experience / Skill Set

#LI-Hybrid

#LI-SY

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position now or in the future.

Who we are :

Markel Group (NYSE MKL) a fortune 500 company with over 60 offices in 20 countries is a holding company for insurance reinsurance specialist advisory and investment operations around the world.

Were all about people We win together We strive for better

We enjoy the everyday We think further

Whats in it for you :

In keeping with the values of the Markel Style we strive to support our employees in living their lives to the fullest at home and at work.

We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees needs at all stages of life.

All full-time employees have the option to select from multiple health dental and vision insurance plan options and optional life disability and AD&D insurance.

We also offer a 401(k) with employer match contributions an Employee Stock Purchase Plan PTO corporate holidays and floating holidays parental leave.

Are you ready to play your part

Choose Apply Now to fill out our short application so that we can find out more about you.

Caution : Employment scams

Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently the scammer will reach out to individuals who have posted their resume online. These job offers include convincing offer letters and frequently ask for confidential personal information. Therefore for your safety please note that :

All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings .

All legitimate communications with Markel recruiters will come from email addresses.

We would also ask that you please report any job employment scams related to Markel to .

Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information sickle cell trait or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy childbirth or related medical conditions; marital status civil union status domestic partnership status familial status or family responsibilities; military or veteran status including unfavorable discharge from military service; personal appearance height or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.

Should you require any accommodation through the application process please send an e-mail to the .

No agencies please.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1