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Executive Assistant & Operations Coordinator
Executive Assistant & Operations CoordinatorLily and Fox • Arlington Heights, IL, US
Executive Assistant & Operations Coordinator

Executive Assistant & Operations Coordinator

Lily and Fox • Arlington Heights, IL, US
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Job Description

Job Description

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox!

Be the right hand to a CEO building a world-class brand, business, and life.

Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen!

This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine!

Why This Role Rocks

  • Be the CEO's Secret Weapon : Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life.
  • Own High-Stakes Execution : Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease.
  • Create Calm in the Storm : Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise.
  • Make a Real Difference : Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life.

What You'll Do - Big Rocks - The Game-Changers

  • Master the Inbox & Calendar : Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through.
  • Lead Hiring Like a Pro : Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed.
  • Plan Like a Strategist : Build weekly systems for business and personal priorities, keeping everything on track.
  • Own Supplier Communication : Triage and respond to Supplier communications with lightning speed
  • Run Family Logistics : Coordinate with CEO's partner on family events, social events, and more, making life seamless.
  • Streamline Decisions : Create systems for task delegation, decision triage, and flawless information flow.

    • 80% Daily Wins – Keep the Machine Humming

  • Protect CEO Focus : Filter emails, batch requests, and block deep work time to keep CEO in the zone.
  • Nail Scheduling & Travel : Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts.
  • Drive Team Coordination : Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger.
  • Support Family : Manage family logistics, social events, schedules, and special events
  • Build Systems That Scale : Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks.
  • Handle Personal Admin : Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless.
  • Boost Relationships : Send thoughtful gifts, manage contacts, and prepare background summaries for max impact.

    • As-Needed Projects

    Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill.

    🧠 You'll Thrive Here If You…

  • Think like an operator but serve like a concierge
  • Take ownership, not orders
  • Love bringing structure to chaos
  • Can switch from booking a dinner reservation to scheduling interviews in the same hour
  • Have an eye for detail and a bias for action
  • Value thoughtfulness, discretion, and initiative
  • Take pride in making others look good

    • This is not a work-from-home position.

    Good luck to everyone who applies!

    Equal Employment Opportunity :

    Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law.

    This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the job description for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager.

    Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.

    Type : Full-time, on-site

    Salary : $60,000-$100,000

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