Operations Administrative Assistant

Job Description

Job Description

Description :

The Administrative Support – Subcontractor Recruiting role provides critical operational support to the recruiting and onboarding of subcontractors across all service areas. This position ensures smooth communication, accurate documentation, timely follow-up, and organized workflow throughout the subcontractor recruitment pipeline.

FLSA STATUS : Hourly

KEY RESPONSIBILITIES :

Recruiting Support

• Post subcontractor opportunities on approvedjob boards and trade platforms.
• Manage inbound applications and routequalified leads to the Recruiting team.
• Conduct initial outreach (phone, text,email) using approved scripts.
• Track candidate progress through the recruiting pipeline (apply ? qualify ? onboard).

Administrative & Data Management

Communication & Coordination

Compliance Support

General Office & Administrative Duties

Requirements :

Preferred

EMPLOYMENT AT-WILL

Employment is voluntarily entered into, and employees are free to resign at will at any time, with or without cause. Similarly, the company may terminate the employment relationship at will at any time, with or without notice or cause, so long as there is no violation of applicable federal or state law.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms; and talk and hear. The employee must be able to lift and carry 25 lbs. (i.e., laptop, monitor or carpet pad) in order to move it as needed. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies :

o Independent – ability to work independently and efficiently (with little supervision)

o Oral Communication – Speaks clearly and persuasively; participates in meetings.

o Written Communication – Writes clearly; able to read and interpret written information.

o Teamwork – Ability to work with multiple teams; Contributes to building a positive team spirit.

o Diversity – Promotes a harassment-free environment.

o Ethics – Treats people with dignity and respect.

o Organizational Support – Supports the organization’s goals, values, and code of ethics.

o Judgment – Exhibits sound and accurate judgment; includes appropriate people in the decision-making process; makes timely decisions; uses appropriate discretion when handling sensitive information.

o Planning / Organizing – Prioritizes work activities; uses time efficiently.

o Professionalism – Focuses on solving conflict, not blaming; accepts responsibility for own actions.

o Quality – Demonstrates accuracy and thoroughness; monitors own work to

ensure quality.

o Quantity – Meets productivity standards; completes work promptly.

o Safety and security – Observe safety and security procedures; reports unsafe conditions; uses equipment and materials properly.

o Follow-up – Must be organized and able to follow-up on statuses and ensure completion of tasks.