HR Coordinator

Description

DEFINITION AND SCOPE OF RESPONSIBILITIES :

The Human Resources Coordinator provides back-up and administrative / technical support to the Human Resources Division. The role serves as a point of contact and liaison for multiple HR functions. The position assists in coordination of recruitment and hiring processes, scheduling interviews, new hire on-boarding activities, set up and maintenance of confidential employee personnel and medical files, and other HR duties as assigned. The position assists in the development, deployment and maintenance of HRIS services through the defined platform(s). Performs data entry and maintenance of personnel data records. Compiles personnel census data required for various HR reporting and benefit surveys. High degree of professionalism and discretion required.

WORKWEEK AND HOURS :

The defined "workweek" begins on Monday and ends on Sunday. This position regularly operates five days per week : (Monday - Friday), eight hours per day with a half-hour unpaid lunch or four days per week (Monday - Friday), ten hours per day with a half-hour unpaid lunch. This position requires flexibility to accommodate working outside of regular business hours, as needed.

SUPERVISION RECEIVED AND EXERCISED :

This position reports directly to the Human Resources Supervisor.

ESSENTIAL FUNCTIONS :

• Provides back-up and assistance to the Human Resources Division.
• Assists in the development, deployment and maintenance of HRIS services through the District's defined platform(s).
• Serves as a point of contact for incoming calls, voicemails and emails requesting HR assistance.
• Maintains district training records.
• Assists with annual Wellness Fitness Initiative (WFI) Health clinics, collection and recording of Exercise Clearance Forms from participating employees.
• Provides assistance and back-up to the Front Office Reception area as needed.
• Develops organized and effective filing systems and record retention schedules.
• Assists in development of job announcements and coordinates new hire recruitment and interview processes, and internal transfer processes.
• Contact applicants to schedule interview sessions and provide emailed status updates throughout the hiring event.
• Gather application packets, sort and organize for interview panel, maintain non-chosen applicant records for required retention period.
• May provide onboarding materials, personnel paperwork and benefit / beneficiary enrollment forms to all newly hired employees. Review all completed items for accuracy.
• Follow-up and complete all required employer mandated items. (I9 Forms, DSHS notification, DRS Verifications, Benefit Plan enrollments, etc.).
• Set up new employee personnel and medical files to be retained throughout employment.
• Distribute Modified Light Duty packets when appropriate and follow-up for status of employee's capacity to work light duty or obtain a full release back to work.
• Monitor and track employees on short / long term leaves due to on or off the job illness and injuries.
• Maintain District Leave / Sick report weekly.
• Completes other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES :

Knowledge of :

Skills and Abilities :

Requirements

EDUCATION AND EXPERIENCE :

Minimum Qualifications :

Desirable Qualifications :

OTHER REQUIREMENTS :

TOOLS AND EQUIPMENT USED :

Personal computers including word processing and spreadsheet software, printers, calculators, telephone, related communications equipment, copier, fax machine, etc.

PHYSICAL DEMANDS :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is frequently required to walk, stand, sit, talk, and hear. Occasionally requires lifting or moving equipment up to 25lbs, with or without assistance. Requires ability to utilize the telephone and manual dexterity to operate a personal computer and other standard office equipment. Frequently required to use hands to handle, feel or operate objects, tools, or controls; and reach with hands and arms.