Administrative Specialist Sr

Administrative Specialist Sr

Job ID : 321858

Location : Mesa Community College

Full / Part Time : Full Time

Regular / Temporary : Regular

Hiring Salary Range

$19.26 - $25.04 / hourly, DOE

Grade

110

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision- creating excellence in education for a better world.

We focus on people-not profits.

With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community-we help build it.

We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.

Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Campus Statement

Mesa Community College (MCC), which is celebrating its 60th anniversary during 2025, is nationally recognized for its excellence in university transfer, career and technical programs, civic engagement, and innovative education. Serving more than 25,500 students annually, MCC offers a range of degree and certificate programs across its two campuses and additional locations. MCC students contribute more than 8,500 hours of community service annually. MCC serves as a key resource for education, workforce development, and lifelong learning. The college enhances student success through Guided Pathways with Integrated Support Services. A Hispanic Serving Institution, nearly 50% of MCC students are first-generation college attendees, and it boasts the largest Indigenous student population among Maricopa County Community College District (MCCCD) colleges, supporting students from 22 Arizona tribes and additional out-of-state tribes. Our award-winning faculty are committed to helping students achieve their goals through high-quality education, training and undergraduate research opportunities. Located in the East Valley of Phoenix, Arizona, MCC is one of 10 MCCCD colleges. Learn more at mesacc.edu .

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD :

Affordable and Comprehensive Benefits Package :

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off : Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension , including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans : 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

Employee Health & Wellness Programs :

Job Summary

The Senior Administrative Assistant provides comprehensive administrative and office support to the Education and Reading Studies Department, serving as a key resource for the department chair, faculty, staff, and students. This position balances executive-level support with department-wide operations, ensuring smooth coordination of scheduling, budgeting, records, and daily office functions.

Working in person at the Southern & Dobson campus, the Senior Administrative Assistant assists with course and facility scheduling, responds to student and faculty inquiries, and supports departmental projects and initiatives. The role is also responsible for monitoring budgets, tracking expenses, processing requisitions, ordering supplies, and coordinating new vendor setups as needed. Additional responsibilities include maintaining accurate departmental records, providing direction to student workers, and supporting office communication tools and webpages.

Essential Functions

30% - Provides comprehensive customer service and administrative support to students, faculty, staff, and visitors; serves as the first point of contact for the department; responds to inquiries regarding faculty schedules, course offerings, and departmental resources; assists students with admissions and enrollment processes; problem-solves daily to keep the department operating smoothly.

25% - Assists the department chair and faculty with administrative and operational functions, including course and facility scheduling, interdepartmental coordination, preparation of reports, and support for specialized accreditation documentation.

20% - Monitors departmental budget and expenditures; tracks expenses; processes requisitions, supply orders, and vendor setups; prepares financial forms and reports in compliance with district policies and procedures.

10% - Provides administrative support for department events, programs, and meetings; coordinates logistics, prepares materials, and ensures effective communication with faculty, staff, students, and external partners.

10% - Utilizes appropriate software and technology (such as SIS, FMS, HCM, 25Live, Canvas, Google Workspace, and other college systems) to complete position responsibilities; may provide direction or training to student workers if assigned.

5% - Maintains departmental records, databases, and files in coordination with department members; ensures accuracy, confidentiality, and compliance with institutional standards.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two years of administrative office support or related experience providing a wide variety of secretarial, administrative office support and / or administrative coordination activities.

OR

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. Three (3) or more years of progressively responsible administrative or secretarial experience in an educational institution providing support to multiple stakeholders.

B. Proficiency with institutional systems, including SIS (student information), HCM (human capital management), FMS (financial management), 25Live (scheduling), Canvas, and Google Workspace (Docs, Sheets, Slides, Drive, Calendar).

C. Experience monitoring budgets, processing requisitions, ordering supplies, and coordinating with vendors.

D. Experience compiling, assembling, and generating accurate reports, forms, and records.

E. Experience managing confidential information and maintaining accurate and organized records in compliance with institutional policies.

F. Strong written communication skills.

Special Working Conditions

May be required to sit for a prolonged period of time, viewing a computer monitor.

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Applicants who currently work for any of the MCCCD campuses / locations should utilize their HCM Employee Self Service page to apply for jobs by logging in to HCM and clicking on NavBar >

Navigator >

Self Service >

Recruiting >

Careers. Click on link for instructions on how to apply.

Applicants who are not currently working for any of the MCCCD locations should apply at https : / / www.maricopa.edu / about / careers.

If you encounter a technical issue in the upload of documents or the submission of your application, please contact MCC Human Resources at strategicstaffing@mesacc.edu prior to the application deadline. We are accessible on business days from 8 : 00 am to 5 : 00 pm Arizona time.

Posting Close Date

Open until filled

First Review : October 2, 2025

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321858&PostingSeq=1

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