Admin SDP Participant Choice Specialist

Admin SDP Participant Choice Specialist

Job Category: Accounting

Requisition Number: ADMIN002365

Location: San Bernardino, CA 92408, USA

Description

Summary: Under direction of the Admin. Unit Manager - Accounting & Audit, provide technical assistance to IRC auditors on establishment and maintenance of proper records; data entry of numerous data collected from IRC service providers to be used in vendor compliance audits for the Self Determination Program (SDP).

Hourly Range: $26.4756- $37.2539 per hour

Sign-On Bonus!

• $250 sign-on bonus after the completion of 90 days of employment at IRC with work performance in good standing.
• $500 sign-on bonus after the completion of 6 months of employment at IRC with work performance in good standing.
• Make sure to tell us if an IRC employee referred you when you get to that question on your application! Please include their full name.
• This incentive is only available for new employees. Rehires are not eligible for the sign-on bonuses.

Generous Benefits Package and Employee Perks:

• To view our benefits package and employee perks, please click HERE.

Essential Duties and Responsibilities:

• Save Consumer spending plans in a shared drive when received from Consumer Support Technician III (CST III). Create and maintain folders for spending plans and budget reviews in the shared drive for each Consumer.
• Assist/review spending plans and verify all amounts provided. Take information from spending plans and input them in the budget review Excel spreadsheet.
• Email Purchase of Service (POS) staff to update them on the upcoming authorizations for SDP Consumers after the budget review.
• Check San Diego Information Systems (SANDIS)/ Atlas/ Uniform Fiscal System (UFS) daily for authorizations for pending SDP Consumers. Compare/reconcile authorizations in SANDIS/Atlas/UFS with Consumers' budgets and spending plans.
• Check for any errors with authorizations regarding Financial Management Service (FMS) vendor, service code, budget time frame and amounts.
• Inform auditors when the authorizations that are submitted match/do not match the Consumer's spending plan, when the Excel budget review is completed, and when the budget is ready to be input in SDP E-Billing.
• Email Directors and/or Program Administrators, as appropriate, to approve Consumer's budget in SDP E-Billing.
• At rollover, verify that all SDP Consumers have their remaining budget amounts as of July 1 entered in SANDIS/Atlas/UFS.
• Assist auditors in responding to emails and inquiries from Participant Choice Specialists, CST IIIs, Program Managers, Service Coordinators and IRC vendors.
• Use office equipment appropriately and report the need for any repairs. Keep work area neat and orderly. Observe all safety rules and comply with IRC's Injury and Illness Prevention Plan and Workplace Violence Prevention Plan.
• Seek to maintain and expand relevant knowledge base. Attend all training sessions, as necessary or required.
• Ability to handle a hybrid work environment consisting of working in the office and remotely at home while maintaining work productivity and efficiency; communicate via telephone calls, video conference calls, emails, and chat rooms.
• Perform as a member of the team, answer questions, share expertise and contribute to the harmony of the team.
• Handle change well and be flexible and adaptable in dealing with interruptions, new priorities and new assignments.
• Keep manager informed of pending work, work in progress and problems encountered.
• Utilize agency's IT systems as assigned, maintaining security and following appropriate protocols, procedures, rules and requirements.
• Comply with and ensure compliance with Personnel Policies and Procedures.
• Ensure that Consumers' rights and dignity are maintained.
• Perform different or additional work as needed or assigned.

Minimum Position Requirements:

• High School diploma. Associate of Arts degree preferred.
• Two years of progressively responsible accounting or bookkeeping experience.
• Proficiency in Microsoft programs, heavy emphasis in Excel spreadsheets.
• Ability to pass Excel test.
• Ability to create, reconcile, and maintain multiple ledgers.
• Ability to make verbal
• Ability to maintain electronic filing systems (scanning).
• Ability to maintain confidentiality.
• Ability to spell and punctuate correctly and perform arithmetic
• Ability to follow oral and written direction.
• Good verbal and written communication skills.
• Full use of an automobile, possession of a valid California driver's license and liability insurance for the minimum amount prescribed by law or the ability to provide for independent transportation.
• Must have and maintain a safe driving record.

We are proud to be an EEO employer. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.