Executive Assistant

Job Description

Job Description

We are looking for a dedicated and resourceful Executive Assistant to join our team in Roseville, Minnesota. This is a long-term contract position designed for a proactive individual who thrives in a dynamic environment and enjoys providing exceptional support to two executives. The ideal candidate will excel at managing daily operations, maintaining organization, and fostering positive relationships with clients and colleagues.

Responsibilities :

• Provide comprehensive administrative support to executives, including calendar management and scheduling.
• Handle client communications and oversee the intake process for new and repeat clients, ensuring applications are accurate and complete.
• Organize and maintain documentation, ensuring files are well-structured and easily accessible.
• Facilitate daily team debriefs and manage task lists to ensure smooth operations.
• Answer incoming calls professionally, managing inquiries and directing them as needed.
• Coordinate travel arrangements and book accommodations for executives.
• Assist in creating and polishing presentations using tools like Canva, as needed.
• Proactively contribute ideas to improve workflows and develop systems for increased efficiency.
• Support the team in various tasks, including general office duties and occasional errands.
• Foster a positive and fun workplace culture, encouraging collaboration and high performance.
• Proven experience in executive-level administrative support, ideally between 3-7 years.
• Strong organizational skills with the ability to self-manage and prioritize tasks effectively.
• Exceptional communication skills, both written and verbal, with the ability to adapt to diverse personalities.
• Proficiency in Microsoft 365, QuickBooks, Outlook, and Excel.
• Familiarity with customer service and workflow processes in mortgage or real estate is preferred.
• Emotional intelligence and resilience to handle difficult conversations professionally.
• Ability to work independently and contribute ideas to enhance team performance.
• Willingness to learn new tools, such as Canva, and assist in developing creative solutions.

Bilingual in English and Spanish required.