Data Coordinator II - Liver Transplant Research

Job Description

The Data Coordinator II extracts data and generates highly complex reports as required. The Data Coordinator ensures the accuracy of the data and acts as a resource to all users of the database.

We are seeking a Data Coordinator / Quality Specialist to own the ingestion, harmonization, and ongoing quality control (QC) of consortium data. Working within Mount Sinai's high-performance computing environment, you will curate retrospective datasets and build automated QC pipelines for prospective data entering the cloud-based PUMP platform. You will be involved in delivering clean, analysis-ready datasets that meet HIPAA and GDPR standards, setting the foundation for downstream biostatistics, machine-learning, and clinical insights.

Qualifications

• Bachelor's degree and 3 years of database experience required. (Masters and 1 year experience)

Preferred :

Experience with data management / quality assurance / experience, data cleaning, or clinical research informatics

Proficiency in R (tidyverse) and Bash scripting within Linux / Unix environments

Demonstrated experience writing reproducible ETL or QC code for large, heterogenous datasets

Familiarity with privacy regulations governing health data (HIPAA, GDPR) and best practices for de-identification and secure transfer

Excellent written documentation skills and the ability to communicate data issues clearly to both technical and clinical audiences

Responsibilities

Data Curation & Harmonization : map and reconcile variable definitions from multiple centers; maintain detailed data dictionaries and change logs

Quality Control : design and run QC checks for completeness, plausibility, range and cross-field consistency in both retrospective and incoming prospective data

Pipeline Development : write reproducible ETL / QC scripts (primarily in R + tidyverse, Bash, optional Python / SQL) that schedule on Minvera and produce versioned, documented outputs

Regulatory Compliance : implement de-identification rule and auditing procedures that satisfy HIPAA (US) and GDPR (EU / UK) requirements; collaborate with the IRB and Privacy Office

Documentation & SOP's : draft standard operating procedures, data handling manuals and QC dashboards for consortium sites

Collaboration & Support : serve as the data liaison to transplant surgeons; research coordinators, and biostatisticians; provide occasional data access troubleshooting but no primary analytic duties

Collects data and generates highly complex reports as required, including internal reporting as requested by management. Prepares and submits reports to regulatory agencies or accrediting agencies. Reports are submitted timely and accurately according to current standards and regulations.

Assists in developing tools for data collection.

Maintains knowledge of the current regulations and technologies related to data management. Disseminates relevant information to all concerned parties.

Reviews and audits database on a regular basis to ensure accuracy of data. Makes corrections and additions to database records as required.

Implements solutions for any data management issues. May develop training tools and update procedure manuals.

Assist in the design or design basic databases, or custom applications to ensure the database meets the needs of all levels of staff.

Trains staff with varying degrees of knowledge to effectively use the database system. Acts as a resource to all database users in order to assure consistency and accuracy of data.

Assists staff with technical issues related to the database.

Uses in-depth knowledge of the database to extract data and generate required reports and queries for statistical analyses in varying formats as requested. Implements changes to reports as required by regulatory and / or accrediting agencies.

Updates database as required and acts as a liaison with IT with any more complex technical issues or software updates.

Oversees data entry staff and other less experienced Data Coordinators.

May access data in the Data Warehouse.

Performs other duties as required.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System :

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked : No. 1 in Geriatrics, top 5 in Cardiology / Heart Surgery, and top 20 in Diabetes / Endocrinology, Gastroenterology / GI Surgery, Neurology / Neurosurgery, Orthopedics, Pulmonology / Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $64526.72 - $86205.71 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses / incentive, differential pay or other forms of compensation or benefits.