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Administrative Assistant
Administrative AssistantAMERICAN INDUSTRIAL SERVICES INC • Long Beach, CA, US
Administrative Assistant

Administrative Assistant

AMERICAN INDUSTRIAL SERVICES INC • Long Beach, CA, US
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Benefits :

  • Bonus based on performance
  • Competitive salary
  • Opportunity for advancement
  • Training & development

About us

American Industrial Services is a C&D Recycling Facility based in Long Beach, CA. Our goal is to revolutionize waste management by providing sustainable, innovative, and customer-centric solutions that exceed expectations and promote a cleaner environment.

Summary :

The Scalehouse Office Assistant is responsible for providing administrative support and clerical services in a scalehouse environment. This role involves weighing trucks, recording data, maintaining records, and ensuring compliance with safety and regulatory standards. The ideal candidate is detail-oriented, organized, and capable of handling multiple tasks in a fast-paced setting.

Key Responsibilities Include

Weighing and Data Entry :

  • Operate scalehouse equipment to weigh incoming and outgoing trucks.
  • Accurately record weights and other relevant information in the system.
  • Ensure all data is entered promptly and correctly.
  • Give copies of certified weight tickets to customers.
  • Provide recycling certificates for customers to present to their respective cities for their C&D Management plans.

    • Customer Service :

  • Greet and assist drivers and visitors in a professional manner.
  • Provide clear instructions and answer questions related to scale operations.
  • Address and resolve customer inquiries and concerns efficiently regarding hauling, recycling, certification, etc.
  • Answer calls and emails and record any necessary information to be relayed.

    • Documentation and Record-Keeping :

  • Maintain accurate and organized records of all transactions.
  • Prepare and issue weight tickets, receipts, and other necessary documentation.
  • Ensure all paperwork is completed according to company policies and regulatory requirements.

    • Administrative Support :

  • Assist with filing, photocopying, and other general office tasks.
  • Coordinate with other departments as needed for smooth operations.
  • Monitor and order office supplies to maintain inventory levels.

    • Safety and Compliance :

  • Adhere to all safety guidelines and procedures.
  • Ensure compliance with local, state, and federal regulations related to scale operations.
  • Report any safety hazards or incidents to the appropriate personnel.

    • Technical Skills :

  • Proficient in using scalehouse software and computer systems.
  • Basic Arithmetic
  • Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook).
  • Bilingual in Spanish and English is necessary

    • Other Duties :

  • Perform other related duties as assigned by the Scalehouse Manager.

    • Qualifications :

    Education : Minimum of a High school diploma or equivalent.

    Experience : Previous experience in a similar role or administrative position preferred.

    Skills :

  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Good organizational and time management abilities.
  • Ability to handle multiple tasks and prioritize effectively.

    • Work Environment :

  • The position is based in a scalehouse, which can be a noisy and busy environment.
  • May require working in various weather conditions.
  • Some physical activity, including standing for extended periods and lifting light objects, may be required.

    • Benefits / Perks

  • Competitive Compensation
  • Career Growth Opportunities
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