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Executive Assistant
Executive AssistantVesta Corporation • Chicago, Illinois, United States, 60601
Executive Assistant

Executive Assistant

Vesta Corporation • Chicago, Illinois, United States, 60601
[job_card.variable_days_ago]
[job_preview.job_type]
  • [job_card.part_time]
[job_card.job_description]

Executive Assistant (Part-Time, Remote)

Location :  Remote (U.S. preferred)

Hours :  Approximately 20 hours per week

Reports to :  Chief Executive Officer

About Vesta

Vesta.io is a leading provider of innovative payment processing solutions, empowering MVNOs and MNOs of all sizes to accept payments securely and efficiently.  Our technology-driven platform supports a wide range of payment acquirers, helping MNO’s and MVNO’s streamline operations, reduce cost and fraud exposure while improving MVNO customer experience.

The Role

We are seeking a highly organized and proactive Executive Assistant to provide direct support to Vesta’s CEO. This is a part-time, remote role ideal for someone who thrives in a fast-paced, high-growth environment and can expertly manage executive priorities with professionalism and discretion. The Executive Assistant will be a critical partner to the CEO and will help ensure operational efficiency, scheduling and task management.

What You Will Do

Executive Support and Operations

  • Manage the CEO’s calendar with precision while prioritizing competing demands and anticipating scheduling needs.
  • Coordinate meetings, offsites, board scheduling, external calls, and internal leadership reviews.
  • Prepare the CEO for meetings by gathering agendas, materials, briefings, and background information.
  • Draft, review, and refine executive communications and correspondence.
  • Serve as a liaison between the CEO and internal and external stakeholders and ensure timely follow-up.

Workflow and Efficiency

  • Build simple systems for task tracking, communication flow, document management, and priority management.
  • Proactively flag deadlines, risks, and follow-ups to maintain momentum across initiatives.

    • What You Bring

  • A minimum of 5 years of experience supporting C-level executives, ideally in technology, SaaS, or fast-moving environments.
  • Strong organizational skills and the ability to manage multiple priorities at the same time.
  • Excellent written and verbal communication skills and comfort drafting executive-level correspondence.
  • High discretion, emotional intelligence, and professionalism.
  • Proficiency with M365 Workspace, Slack, Teams, and modern productivity tools.
  • Ability to work independently with minimal supervision while remaining highly responsive.
  • Comfort working remotely and asynchronously across time zones.

    • Nice to Have

  • Experience in high-growth tech, fintech, SaaS, or payments and fraud industries.
  • Prior support for a CEO or founder in a scaling company.
  • Experience coordinating investor relations, board materials, or executive briefings.

    • PIc1d5ff41dc0e-30511-39162467

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