Executive AssistantVesta Corporation • Chicago, Illinois, United States, 60601

Executive Assistant

Vesta Corporation • Chicago, Illinois, United States, 60601

[job_card.variable_days_ago]

[job_preview.job_type]

[job_card.part_time]

[job_card.job_description]

Executive Assistant (Part-Time, Remote)

Location : Remote (U.S. preferred)

Hours : Approximately 20 hours per week

Reports to : Chief Executive Officer

About Vesta

Vesta.io is a leading provider of innovative payment processing solutions, empowering MVNOs and MNOs of all sizes to accept payments securely and efficiently. Our technology-driven platform supports a wide range of payment acquirers, helping MNO’s and MVNO’s streamline operations, reduce cost and fraud exposure while improving MVNO customer experience.

The Role

We are seeking a highly organized and proactive Executive Assistant to provide direct support to Vesta’s CEO. This is a part-time, remote role ideal for someone who thrives in a fast-paced, high-growth environment and can expertly manage executive priorities with professionalism and discretion. The Executive Assistant will be a critical partner to the CEO and will help ensure operational efficiency, scheduling and task management.

What You Will Do

Executive Support and Operations

Manage the CEO’s calendar with precision while prioritizing competing demands and anticipating scheduling needs.
Coordinate meetings, offsites, board scheduling, external calls, and internal leadership reviews.
Prepare the CEO for meetings by gathering agendas, materials, briefings, and background information.
Draft, review, and refine executive communications and correspondence.
Serve as a liaison between the CEO and internal and external stakeholders and ensure timely follow-up.

Workflow and Efficiency

Build simple systems for task tracking, communication flow, document management, and priority management.

Proactively flag deadlines, risks, and follow-ups to maintain momentum across initiatives.

What You Bring

A minimum of 5 years of experience supporting C-level executives, ideally in technology, SaaS, or fast-moving environments.

Strong organizational skills and the ability to manage multiple priorities at the same time.

Excellent written and verbal communication skills and comfort drafting executive-level correspondence.

High discretion, emotional intelligence, and professionalism.

Proficiency with M365 Workspace, Slack, Teams, and modern productivity tools.

Ability to work independently with minimal supervision while remaining highly responsive.

Comfort working remotely and asynchronously across time zones.

Nice to Have

Experience in high-growth tech, fintech, SaaS, or payments and fraud industries.

Prior support for a CEO or founder in a scaling company.

Experience coordinating investor relations, board materials, or executive briefings.

PIc1d5ff41dc0e-30511-39162467

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