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Virtual Assistant - Logistics
Virtual Assistant - LogisticsActivate Talent • Madison, WI, US
Virtual Assistant - Logistics

Virtual Assistant - Logistics

Activate Talent • Madison, WI, US
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  • [job_card.full_time]
[job_card.job_description]

Executive Assistant

We are looking for a highly organized and detail-oriented Executive Assistant with a strong focus on operations and finance. This role will play a critical part in managing retail invoicing, logistics coordination, and administrative processes, ensuring smooth day-to-day operations. The ideal candidate is proactive, analytical, and highly proficient in Excel, Notion, and other productivity tools.

Key Responsibilities

Retail & Finance Support

  • Manage weekly invoicing, ensuring accuracy and timely processing.
  • Oversee EDI (Electronic Data Interchange) transactions for retail partners
  • Coordinate shipping fulfillment and 3PL (Third-Party Logistics) operations

Operations & Logistics

  • Handle routing requests, ensuring compliance with retail and distributor requirements.
  • Track and update shipment status, proactively resolving any delays or issues.
  • Support forecasting and stockkeeping to maintain optimal inventory levels.

    • Administrative & Process Support

  • Complete and submit PO (Purchase Order) forms with attention to detail
  • Assist with onboarding for new team members, vendors, or partners.
  • Maintain and update records for finance, logistics, and operations.
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