Office Assistant I

Job Summary

Position is responsible for performing routine entry-level mail / postal related duties to include receiving collecting sorting and delivering incoming and outgoing mail / packages to departments within the central administration building and surrounding facilities.

Essential Duties

1. Receives scans as required accurately sorts and delivers incoming USPS and internal school mail.

2. Receives scans and delivers incoming special carrier packages to the designated addressee.

3. Processes automated mailings utilizing postal software applications and databases including Intellilink software mail equipment.

4. Operate machines that print addresses collate fold and insert material into envelopes for mailing.

5. Safeguards confidential documents and records.

6. Ensures compliance with USPS mail preparation bulk pre-sort bar-coding and Non Profit standards.

7. Collects electronically records tracks and downloads shipping data Downloads postage to meter following security checkpoints.

8. Maintains equipment and supply inventory using just-in-time delivery approach for large mailings.

9. Performs duties in accordance with high security standards required in a postal facility ensuring security of all equipment / mail.

10. Processes required mail manifest on daily basis.

11. Apply postage to outgoing mail for delivery to the United States Postal Service.

12. Deliver and pick up mail between administrative buildings.

13. Models nondiscriminatory practices in all activities.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar related or a logical assignment to the position.)

Minimum Qualifications (Knowledge Skills And Abilities Required)

Must possess a high school diploma or equivalent. Direct experience in a mail room setting preferred. Work requires physical effort including ability to lift and carry packages up to 100 pounds and grip up to 50 pounds. Must possess the skills to sort and distribute large volumes of mail and the ability to operate postal equipment. Attention to detail is paramount in performing all duties. Position requires working knowledge of Microsoft Office Suite and other postal-related software / databases. Must demonstrate an awareness of security as it relates to the Mail Center environment. Must possess the ability to work in a fast paced environment. Must possess excellent communication and interpersonal skills. Must possess a valid drivers license.

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Key Skills

Typing,Microsoft Office,Data Entry,Customer Service,Computer Skills,Microsoft Outlook,QuickBooks,Office Experience,10 Key Calculator,Front Desk,Filing,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1