Compliance & Legal Operations Administrator

Our client, a nationwide healthy snack manufacturer and distributor, has an immediate need for an experienced Compliance & Legal Operations Administrator, to join our winning team in Hackettstown. Our candidate of choice will have experience supporting legal, finance, and operations teams in maintaining compliance across multiple states, managing insurance programs, and ensuring the company’s records and registrations remain current and accurate. You are highly organized and detail-oriented professional to manage the company’s corporate compliance, entity filings, tax registrations, and insurance administration. KEY RESPONSIBILITIES : Ensure all active entities remain in good standing across jurisdictions. Maintain accurate and up-to-date records for all corporate entities, track state filing requirements, and proactively manage renewals to prevent lapses in good standing. Maintain complete and compliant tax registrations across all relevant jurisdictions. Manage employer, payroll, and sales tax registrations in coordination with Finance. Track new state or local filing requirements and ensure timely submissions. Ensure the company’s insurance portfolio provides comprehensive and continuous coverage. Oversee policies, renewals, and claims. Maintain certificates of insurance for vendors and partners, coordinate with brokers on renewals, and handle documentation for claims or coverage updates. Keep corporate documentation current and compliant with all legal requirements. Prepare and file annual reports, amendments, and other governance documentation as needed. Maintain an organized archive of all filings for audit and reference. Maintain all active business and government registrations. Manage identifiers such as DUNS, SAM.gov, and other required registrations. Track renewal deadlines and ensure all records are accurate and active. Ensure the company is always prepared for internal or external audits. Maintain a complete compliance documentation library, verify accuracy of records, and coordinate with relevant teams to provide timely audit support. Build reliable systems for ongoing compliance management. Own and maintain the compliance calendar, track renewal timelines, and coordinate with Finance and Legal to ensure all filings, registrations, and documentation are completed on schedule. KEY REQUIREMENTS : 2–5+ years of experience in a corporate paralegal, legal assistant, accounting admin, compliance admin, or similar capacity Bachelor’s degree in a relevant field preferred Familiarity with corporate structures (C-corps, LLCs) and the implications of structure on taxes General knowledge of state tax and filing requirements (especially NJ) — sales tax, employment tax, etc. Exceptional organization skills with the ability to manage multiple deadlines and intense attention to detail Professional communication : clear, succinct emails; strong phone and calendar etiquette High level of discretion — you will have access to sensitive corporate information; trustworthiness is paramount Proficiency in Google Workspace or MS Office (especially Sheets / Excel); experience with compliance or entity management systems is a plus Passion for / knowledge of health and wellness is a bonus WE OFFER : Above-market base compensation Performance Bonus Health insurance A health and wellness-focused culture All the chips you can eat! Please apply today for an immediate interview! Elgen staffing is the fastest growing staffing agency in Bergen County, New Jersey. With a deep understanding of today's hiring trends and technologies we have the ability to leverage the most effective recruiting methods to find the best candidates across numerous markets and industries and place them into the appropriate position successfully. Please allow us to help you find your dream job today!