Program Specialist

Job Description

Job Description

Under the administrative supervision of the Manager of Residential Services, the position is responsible, by assignment, for either the coordination of The Arc's Life Sharing Services, Supported Living Services and / or assisting in the management of the operations of Arc Community based homes (group homes). The primary focus of the position is to ensure that individuals served maximize levels of independence at home, at work, in the community, or within the Family Provider setting. The position should further ensure meaningful inclusive life experiences for those served.

CHARACTERISTIC DUTIES AND RESPONSIBLITIES OF JOB :

A. ESSENTIAL ELEMENTS

Develop ongoing listings of prospective providers for Lifesharing.

• Meet with providers and discuss Lifesharing policies and procedures.
• Complete assessments of potential living arrangements and coordinate approval of new providers with ODP.
• Provide recommendations to the core team concerning consumer placements.
• Serve as an advocate of Lifesharing. Monitor consumer's adjustment to Lifesharing. Evaluate consumer satisfaction and service outcomes.
• Furnish providers with in-service training requirements, dates, and topics.
• Ensure that minimum training requirements are met.
• Perform monthly scheduled and unscheduled visits to assigned residential homes (including Lifesharing and / or Supported Living) to ensure the implementation of consumer's plans, prescriptive techniques and activities, as well as compliance with physical site regulations.
• Perform occasional visits as mentioned above across all shifts, including weekends / third shifts.
• Report the occurrence of unusual incidents to administrative staff, parents / guardians, advocates, case managers, sponsoring Administrative Entity (County Program Office) and Office of Developmental Programs electronically through the HCSIS / EIM system. Complete electronic reports for submission in timely fashion.
• Prepare monthly packets of consumer's physician visits, progress notes, incidents, etc. for dissemination to Base Service Unit.
• Coordinate the completion of consumer's assessments as assigned by caseload.
• Assist in the development of consumers' Annual Plans, including individual's personal visions, outcomes, supervision needs, Community Life Plans, Behavior Support Plans, and any other prescriptive technique.
• Participate in the Annual Plan, Quarterly or other team meetings.
• Participate in standing agency committee meetings including, but not limited to : Quality Forum, Health & Safety, Incident Management, Arc Responds.
• Maintain accurate and current individual consumer files / records and related meetings, counseling sessions, correspondence, etc.
• Maintain schedules of Annual Plans, reviews and assessments.
• Conduct periodic staff meetings at assigned community homes.
• Review and approve / sign all outcomes (goals), as agreed upon by consumer and team.
• Conduct monthly inspections of smoke alarms, fire extinguishers, smoking stations (if allowed) at assigned sites.
• Participate in all Arc Residential site monitoring conducted by the Department of Human Services / ODP, Provider Monitoring, Temple University, Pennhurst and Waiver Monitoring, etc.
• Complete licensing inspection self-assessments in a timely fashion using Licensing Inspection Instrument Scoresheet.
• Attend semi-annual or emergency Restrictive Procedures Committee meetings.
• Conduct regular reviews of consumer records, including financial logs.
• Assist home supervisors with staff schedule(s) patterns. Work overtime as deemed necessary by the Manager of Residential Services or Director of Program Operations.
• Ensure quality, efficient operations while maintaining budget requirements.
• Maintain on-call responsibility one weekend per month. Know and follow emergency procedures and report occurrences to appropriate individuals.

B. OTHER ELEMENTS :

PHYSICAL DEMANDS :

Individual must be able to meet established physical requirements of job (i.e. performing various restraintive techniques, providing ambulatory assistance, lifting various weights, performing any necessary CPR / First Aid, etc.).

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