Administrative Secretary

Administrative Secretary (Transportation)

This position reports to the Director of Transportation and performs a wide range of administrative and support activities for the department and / or managers to facilitate the efficient operation of the organization. Responsible for the day-to-day operations of the department including setting up and maintaining various file systems, scheduling appointments as needed, and handling inquiries and concerns from the public and other departments. The position requires effective communication skills, the ability to exercise good judgment, and the ability to work independently. The core duties of this position involve supporting the efficient operation of the transportation department while developing and maintaining interpersonal relationships.

Job duties include :

• Preparing agendas, committee packets, meeting minutes, and resolutions for designated committee meetings.
• Serving as receptionist and greeting and assessing all customer needs.
• Maintaining personnel, financial, inventory, contractual, insurance, and other records for the department.
• Processing payments and maintaining department expenditures for contracts, grants, and purchases.
• Maintaining and processing registration applications for designated programs.
• Entering payroll data and reviewing reports for department staff.
• Assisting in the preparation of information and materials relating to the development and management of the department's annual budget.
• Assisting the Airport Manager in creating monthly invoices for hangar / tie-down and business tenants, payment entry, and maintaining customer tenant files.
• Assisting the department with applicable department programs including outreach to property owners and processing agreements for approval and recording through the appropriate county office.
• Performing other duties as assigned.

Qualifications include :

Starting pay rate : $27.94 - $31.14 per hour based on a 40-hour workweek. Salary dependent on qualifications. The salary range for this position is $27.94 - $40.74. This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

The Village of Schaumburg has a competitive benefit package with coverage that begins on the first day of employment and includes : flexible benefit Section 125 plan including health, dental, vision, and life insurance as well as medical and dependent care flexible spending accounts, and a retirement plan through the Illinois Municipal Retirement Fund. The Village also provides paid holidays, paid vacation, sick leave, tuition reimbursement, succession development, and more.

The Village of Schaumburg employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be. Our core values are customer service, integrity, respect, teamwork, and trust. We are committed to helping employees continue growing and developing in their careers.

The selection process may consist of an application review, skills testing, employability assessment, interviews, and other job-related testing or verifications. Chosen candidates will be subject to background checks and a criminal history investigation. The top candidate will need to successfully complete the post-offer qualifying pre-employment medical examination and drug screen (including cannabis).

The Village of Schaumburg is an Equal Opportunity Employer.