FINANCE & ADMINISTRATION DIRECTOR

Job Overview

The Finance and Administration Director directly supervises finance staff, food services supervisor, maintenance supervisor, security & transportation manager, procurement specialist, property specialist, computer systems administrator, and secretary. Responsible for the overall administration and management of center finance, food services, maintenance, security/transportation, property, and purchasing in compliance with Job Corps requirements and directives, corporate policy and guidelines, and federal, state, and local regulations.

Responsibilities

Essential Duties & Job Functions:

• Plan, coordinate, and direct the finance and administrative services of the center to ensure quality services to students and contractual compliance.
• Oversee contract and departmental budgets; monitor and control expenditures; review and recommend changes to budget authorizations.
• Establish financial acquisition controls and evaluate potential program expenditures; direct the efforts of the procurement area in administration of subcontracted services.
• Oversee all finance function in compliance with government and corporate policies, safeguard the integrity of financial assets and ensure timely and accurate reporting as required.
• Ensure compliance with established budgets, procurement limitations, and travel restrictions.
• Oversee procurement function to ensure compliance with the FAR, PHR, corporate and center operating procedures.
• Coordinate wage and salary program with the human resources manager.
• Direct, evaluate, reward and discipline staff in accordance with corporate policies, center directives and government requirements.
• Provide staff training, evaluate the staff performance; recommend and implement departmental and personnel changes approved by the center director and in coordination with human resources.
• Develop and implement new and revised policies and procedures affecting the finance & administration directorate and subordinate departments; coordinate with other departments for compliance with overall center objectives.
• Work with the human resource manager to develop and maintain the Center’s employee appraisal system in regards to the allocation of funds.
• Regularly assess and audit directorate for contractual compliance and quality of services to students; prepare audit and assessment reports.
• Analyze periodic statistical trends, organizational problems and operation requirements for review and appropriate action.
• Oversee the facility maintenance function including building maintenance, grounds upkeep, inspections, preventive center maintenance, and construction and rehabilitation activities.
• Regularly inspect facilities; maintain quality standards.
• Develop and adhere to the energy conservation, facility utilization, and facility maintenance plans, and procurement policies and procedures.
• Oversee the management of food services function, including cafeteria operation, special food services, menu planning, inspections, and quality of delivery of services to students.
• Ensure the timely, accurate, and ethical administration of student records function and management of computer systems administration.
• Oversee the management of property activities including management of the warehouse, proper record keeping and reporting of government equipment and consumable supplies. Provide management oversight of all property custodians within the finance and administration directorate and ensure compliance with regulations and center policy.
• Prepare annual operating and capital budgets for the Center.
• Participate in student employability programs and activities.
• Support and promote center zero tolerance policies.
• Promote the development of career success standards through modeling appropriate skills, mentoring students, monitoring student skill acquisition and intervening when inappropriate behaviors are observed; provide regular feedback to staff regarding career success intervention techniques.
• Maintain accountability of staff, students and property; adhere to safety practices.
• Cultivate and maintain a climate on the center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Other duties as directed by center director.

Job Requirements

Mandatory:

• Bachelor’s Degree in Accounting or related field and a minimum of two years of progressively responsible accounting experience or equivalent combination of education and experience or two (2) year Accounting Degree, plus four (4) years of progressively responsible accounting experience.
• Three (3) years Job Corps experience.
• Four years’ related experience and/or training, two of which should be in a managerial capacity.
• Excellent overall computer skills and comfortable with learning and working in a variety of computerized environments.
• Valid driver’s license in the state of employment with an acceptable driving record.
• Thorough understanding and working knowledge of general accounting processes.
• Must successfully pass any background check and/or drug test required on the contract.

Preferred:

• Master’s degree in business administration or finance.

Working Conditions:

Work is performed primarily in an office setting. The noise level in the work environment is usually moderately quiet. Have a high level of social contact. They work closely with students and other office staff. Communicate with people daily by telephone, e-mail, and in person. Are occasionally placed in conflict situations in which others may become rude or unpleasant. Work as part of a team.

Physical Requirements:

This position requires the employee to be able to frequently required to sit, stand, walk and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Work somewhat close to other people, such as when sharing office space. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Reasonable Accommodation:

CGS will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any if its subsidiaries, please email