Program Support Coordinator

Job Description

The School of Animal Sciences (SAS) seeks an administrative assistant to provide support to the office of undergraduate education. The essential duties to the operation of the unit include recordkeeping and communication with faculty staff and students.

Responsibilities include : providing administrative support for the Undergraduate Program Director(s) and other employees maintaining confidential information serving as first and main point of contact for the SAS undergraduate education office (greeting visitors answering questions directing to other offices as needed etc.) organizing and managing databases related to the undergraduate programs billing students for SAS undergraduate programs such as equitation courses and study abroad programs and creating reports related to the undergraduate programs. The successful candidate will lead mass communication (undergraduate webpages Canvas sites associated with the undergraduate program undergraduate student listserv(s) newsletters flyers etc.) with current and prospective students and provide quality service to undergraduate students and faculty to support recruiting retention on-time graduation and job placement for SAS undergraduate majors. Process and maintain / update student forms and other paperwork; assist in evaluation of student assignments associated with the undergraduate program such as Hokie GPS planners etc.; participate in School events / recruitment activities as assigned (may require working outside normal business hours). Carry out administrative duties such as filing shredding copying binding scanning answering questions ordering office supplies etc.

Required Qualifications

Demonstrated expertise in Microsoft Office software the Google suite of tools (Docs Sheets Forms groups etc.) and the Teams platform; Demonstrated expertise in accomplishing tasks in a busy office environment; Demonstrated strong organization problem-solving and time management skills; Demonstrated ability to work independently and to interact and communicate comfortably with individuals of diverse social ethnic and educational backgrounds; Associates degree (or higher) in any field and / or equivalent years of training and administrative experience.

Preferred Qualifications

Previous administrative support experience; B.S. or B.A. in any field; Knowledge of university software systems (e.g. Banner Canvas or similar learning management platforms); Experience in a college-level advising / student support office; Experience or training in the animal sciences

Pay Band

Overtime Status

Non-Exempt : Eligible for overtime

Appointment Type

Regular

Salary Information

$40000 to $50000

Hours per week

40

Review Date

11 / 30 / 2025

Additional Information

Virginia Tech is unable to support a visa for this vacancy

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto Ut Prosim (That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is an inclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eight undergraduate colleges a school of medicine a veterinary medicinecollege Graduate School and Honors College. The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerous Extension officesand research institutes. A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation please contact Dr. Cynthia Wood at regular business hours at least 10 business days prior to the event.

Required Experience :

IC

Key Skills

Project / Program Management,Program Management,Developmental Disabilities Experience,Organizational skills,Data Collection,Meeting Facilitation,Utilization Review,Administrative Experience,Program Development,Public Speaking,Supervising Experience,Social Work

Employment Type : Full-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 40000 - 50000