Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.

Responsibilities :

• Manage daily calendars, scheduling appointments and meetings with efficiency.
• Handle expense reports, ensuring accuracy and timely submission.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Perform general office duties such as filing, scanning, and data entry to maintain organized records.
• Answer inbound calls and provide attentive receptionist support.
• Assist with administrative tasks to support team operations and goals.
• Maintain clear and accurate documentation for office processes and correspondence.
• Collaborate with team members to ensure smooth office operations.
• Minimum of 2 years of experience in administrative support or a related role.
• Proficiency in both English and Spanish, with strong communication skills.
• Strong organizational abilities and attention to detail.
• Ability to manage calendars and coordinate schedules effectively.
• Experience handling expense reports and travel arrangements.
• Proficiency in office software and data entry systems.
• Excellent phone etiquette and customer service skills.
• Adaptability and willingness to take on various office tasks as needed.