Accounts Payable Specialist

Job Description

Job Description

We are looking for an experienced Accounts Payable Specialist to join our team in Ontario, New York. In this contract-to-permanent position, you will play a key role in managing full-cycle accounts payable processes across multiple branches, ensuring accuracy, efficiency, and compliance. This is an excellent opportunity for a detail-oriented individual who thrives in a collaborative and fast-paced environment.

Responsibilities :

• Manage the complete accounts payable cycle for all branches, including processing vendor bills and overseeing general administrative and sales expenses.
• Reconcile vendor statements to resolve discrepancies promptly and ensure accurate records.
• Maintain and update vendor information to ensure data integrity and compliance.
• Process check requests with precision and efficiency, meeting organizational deadlines.
• Act as the primary contact for accounts payable activities, providing support to accounting and payroll teams.
• Collaborate with internal teams, including project managers, to address invoice and vendor-related inquiries.
• Adapt to evolving priorities and procedures, demonstrating flexibility in a dynamic work environment.
• Ensure compliance with organizational policies and standards in all accounts payable operations.
• Support the implementation and use of accounting systems, including vendor bill entry and maintenance.
• Facilitate communication across departments to streamline payment processes and vendor interactions.
• 1–5 years of experience in accounts payable or a related accounting role.
• Proficiency in vendor bill entry, vendor record maintenance, and check processing.
• Familiarity with accounting systems; experience with Acumatica is advantageous.
• Strong communication skills, with the ability to work collaboratively across multiple organizational levels.
• Detail-oriented approach with excellent problem-solving abilities.
• Team-focused mindset, capable of adapting to a fast-paced and changing work environment.
• Knowledge of accounts payable processes, including coding invoices and managing check runs.
• Understanding of Automated Clearing House (ACH) transactions and their application in accounts payable.