Senior Accounting Technician Short Term Hourly (Temporary)

DESCRIPTION

Under the direction of the Fiscal Services Manager performs the full range of routine to complex administrative support and technical duties in the District’s Fiscal Services Department. Incumbents at this level are capable of performing advanced technical accounting work in support of various college auxiliary functions, categorical programs, and / or District functions. This position requires reconciliation of District local bank accounts, Treasury / Tax Collector accounts, State & Federal grants and / or financial aid disbursements. Incumbents receive minimal instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

REPRESENTATIVE DUTIES

E = indicates essential duties of the position

• Perform a variety of advanced technical accounting work in the preparation, maintenance and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. ( E)
• Prepare, maintain, and evaluate financial statements, records, and reports developed for auxiliary functions, grants, and / or categorical programs to ensure accuracy, completeness, and compliance with established guidelines, rules, regulations, and procedures. ( E)
• Gather, review, and synthesize a variety of accounting and financial data; prepare routine and non-routine reports; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. ( E)
• Monitor contract and grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist program directors with fiscal compliance issues; prepare required reports. ( E)
• Assists with establishing, monitoring, and maintaining a system of internal controls to safeguard college resources and ensuring proper accountability. ( E)
• Verify, reconcile, balance and adjust a variety of complex accounts. ( E)
• Answer complex and non-routine inquiries from administrators, staff, vendors, or students regarding various records, budgets, accounts and programs. ( E)
• Prepare, process, audit, and review a variety of financial documents such as requisitions, purchase orders, receipts, and inventory records. ( E)
• Prepare and process journal vouchers; ensure proper account codes are assigned to payroll, accounts payable, and other records. ( E)
• Collect, receipt, record and deposit monies for assigned accounts; sort and post to appropriate account; reconcile cash, receipts, and statements; resolve or assist in the resolution of discrepancies and errors; may serve as custodian of petty cash. ( E)
• Receive and record non-sufficient fund (NSF) checks; contact individuals by phone or in writing for payment of returned checks; send collection letters and past due notices as appropriate; place student accounts on hold when necessary. ( E)
• Perform accounts receivable functions such as receiving and recording payments, and balancing and reconciling monthly accounts receivable reports. ( E)
• Maintain a variety of files. ( E)
• Reconcile deposits to bank statements, and prepare records pertaining to a variety of college transactions. ( E)
• Records, assembles, tabulates, and reconciles financial and statistical data; reconciles and balances accounts; and researches and resolves discrepancies. ( E)
• Maintains a wide variety of complex accounting and financial records, ledgers, statements, and reports; analyzes documents for payment; analyzes accounts. ( E)
• Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports and closing functions, to include board reports. ( E)
• Processes information and develops reports using standard word processing and spreadsheet software, as well as, accounting, financial, and other related electronic information systems. ( E)
• Assists with implementation and testing of automated enterprise application systems or emerging technologies related to assignment. ( E)
• Learns and applies emerging technologies and, as necessary, to perform duties in an efficient, organized, and timely manner. ( E)
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE : Any combination equivalent to : graduation from high school and five years of accounting or reconciliation experience or an associate’s degree and 3 years of clerical or accounting or reconciliation experience.

KNOWLEDGE OF :

ABILITY TO :

OTHER INFORMATION

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES : Not applicable – no permanent full-time staff to supervise.

CONTACTS : Co-workers, other departmental staff, vendors, students and faculty.

PHYSICAL EFFORT :

WORKING CONDITIONS : Normal office environment.

APPLICATION PROCESS

This position requires the following documents to be attached to your online application in order to be considered :

Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.

SUPPLEMENTAL INFORMATION

VISA

AVC does not sponsor visas.

ACCOMMODATIONS

If you have, any questions or concerns / if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661) 722-6311.

COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.

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Annual Security Report is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http : / / www.avc.edu / administration / police